STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
Performed as Special Assistant Auditors
For the Auditor General, State oflllinois
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30,2011
TABLE OF CONTENTS
Page
Authority Officials 1
Management Assertion Letter 2
Compliance Report
Summary 4
Accountants' Reports
Independent Accountants' Report on State Compliance, on Internal Control Over
Compliance, and on Supplementary Information for State Compliance Purposes 6
Schedule of Findings
Current Findings 9
Prior Findings Not Repeated 11
Supplementary Information for State Compliance Purposes
Summary 12
Fiscal Schedules and Analysis
Schedule of Expenditures of Federal Awards 13
Notes to the Schedule of Expenditures of Federal Awards 15
Schedule of Appropriations, Expenditures and Lapsed Balances 17
Comparative Schedule of Net Appropriations, Expenditures and.Lapsed Balances 19
Schedule of Changes in State Property 21
Comparative Schedule of Cash Receipts 22
Reconciliation Schedule of Cash Receipts to Deposits Remitted
to the State Comptroller 23
Analysis of Significant Variations in Expenditures 24
Analysis of Significant Variations in Receipts 26
Analysis of Significant Lapse Period Spending 28
Analysis of Operations
Agency Functions and Planning Program 30
Average Number of Employees 33
Public Safety Shared Services Center (PSSSC) 34
Service Efforts and Accomplishments (Not Examined) 35
Schedule of Federal and Nonfederal Expenditures 38
BRONNER
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30,2011
AUTHORITY OFFICIALS
Executive Director
Mr. Jack Cutrone
Associate Director, Fiscal Management Unit
Mrs. Dreena Jones
Mr. Ron Litwin (Acting)
Mr. Ted Miller
Associate Director, Human Resources
Ms. Edith Feliciano
Associate Director, Administrative Services
Mr. Henry Anthony
Associate Director, Research & Analysis
Mr. Mark Myrent
Associate Director, Federal & State Grants Unit
Vacant
Mr. John Chojnacki
Associate Director, Information Systems Unit
Mr. Anthony Jenkins
General Counsel
Mrs. Lisa Stephens
Mr. Jack Cutrone
Authority offices are located at:
300 W. Adams St., Suite 200
Chicago, lllinois 60606
1
(06/06/09 to current)
(10/01/10 to current)
(09/16/09 - 09/30/1 0)
(1 0/21/08 -09/15/09)
(07/01/09 to current)
(07 /01107- 06/30/09)
(04/15/10 to current)
(07/01/07- 04/14/10)
ILLlNOl$
CRIMINAL ·.ruSTlCiil
lNFORMATION.AUTHOIU'l'Y
STATE COMI'LIANCE EXAMINATION
. MANAGEMENT' ASSERTION LllTTF.R.
Ja:tllltUy ::!3,2012
Bronner (lroup· UX
<:erti~Cd Nl:flk AC\!(>unlmJts
120 N. LaSlllleStreet,Sulte 13.(1{}
Chicago, JL 6(J6()2
Weare responsible lbr the idootl.ilc:rtloo. of; and comt1l(ano;; witlh all aspcclsoflaws,
regulations, contract., or grnnt~mcnls that could have anllit~rial cffioct <>11 il1e <lpemtions Ql'tl\e
Agc:ncyc W~ lire J>:sponslble .for u:nd "¢ bav"' <=11!ablishod "ltd •ll~nutlnt.'<l. "" etli>ctive .system of..
ll1ienlaJ controls over cmnplillr100 r.xtuire.ments; \,\le have pertlxmcd an c>oalmmolHif!he Ag;:ncy's
C{llllPiiance with the .foU(•wing ll'l"""IJillllSduring th~ l"''<l-Yi'!lf p;:niod¢nt~ June 30, 20 ll . · il<~-'ill\1
tllt tni• e....,.I!Jilliorl, ·""' a;IO!tl iliat durlnllthe y~;tr(~) ooded June 30, 20 I() ,all\l Jmte. 30, 2011, the
Agency ha~~ mareriallyc(}mpliod ·with !he 3"'-"'-'.rti<ms l>et11w.
A. the agency h~ ohtfgatoo, CNpemlcd, received lllld u:ood f'Ublic fu!')ds . uf file Still<: in
~rdlt!lcc with the Jlllrpose for "'J1kh su<:h fund.' tww. lx:¢n awrupri~ <:>r otherwise
aulllotl;i,ed by low.
B. Th~ llgt."ll~Y El~t~ !>bli~-d, · '-"<l'<'Jided. t¢celved and·. used public ·funds . Qf lim Stale • in
acronla!loo wilh any timiladll!lli<, rcstricliom, cOJJ<liltions .oc mlUldlllory din."Cti<m~ i!!lpo>ed .li)r
lllw u~!l5tll'h obli!\llti<Jn, Ol!(Jii'rl!iintre, rcc<:ip~ or u~ .•
(' Tile agem.'l' 11M complied, in all rnatcrial MJletls, v.·ilh ~P!)li.:abl'C laws all(! retu,<!!toris,
im:ludlll8 the Stal<: 1Jllif..,nil ac~oulltil!~ S~1lten;, in. Its !lnancilll and tiscat o~t1ol'ls.
D. State 1'<\We~~~~>s oJtd reetipl~ ¢ollccted by lio.e aJ.!"llc~· w-e In .•ccMd"""" with •wlieable fay,-s R!id
!'<1gulati()ll! ~rni til~ ae<:oumiog and r~'C<Jrdkcoplllg of MJch revc"uc~ •nd !j;Ce1pts ~' fll!ir; lf<:curnte
al'd in •~oolfdano~ wi!b Jaw
f., Money.or ~egoli~bl<i stcitrilios <J< similar·~~·;~ bondlod by !h•."'"""Y "'' beh~lfaf the Smte Ill"
bokl m loo:l.lly. ibngoncy hov~ been pmperly o!id ~~!!"ltv ao;lmm~Hioml, ond th<> U<"oum•ng o~d
m;<~rdkeoping n:lo!ins thereto ispmpor, """""'w •nd In a.o<lr(lm•te with law
2
Yom:s \'e;y truly,
3
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
COMPLIANCE REPORT
SUMMARY
The compliance testing performed during this examination was conducted in accordance with
Government Auditing Standards and in accordance with the Illinois State Auditing Act.
ACCOUNTANTS' REPORTS
The Independent Accountants' Report on State Compliance, on Internal Control Over
Compliance and on Supplementary Information for State Compliance Purposes does not contain
scope limitations, disclaimers, or other significant non-standard language.
SUMMARY OF FINDINGS
Number of:
Findings
Repeated findings
Prior recommendations
implemented or not repeated
Item No. Page
Current
Report
1
1
2
SCHEDULE OF FINDINGS
Description
FINDINGS (STATE COMPLIANCE)
11-1 9 Lack of a Disaster Contingency Plan
Prior Findings Not Repeated
A 11
Failure to Complete Employee Performance
Evaluations
B 11 Missing Personnel File Documentation
4
Prior
Report
3
2
0
Finding Tvoe
Significant Deficiency -
Noncompliance
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30,2011
EXIT CONFERENCE
The findings and recommendations appearing in this report were discussed with Authority
personnel at an exit conference on January 19, 2012. Attending were:
Illinois Criminal Justice Information Authority
Jack Cutrone, Executive Director
Dreena Jones, Chief Fiscal Officer
Ronald Litwin, Accounting Manager
Anthony Jenkins, Associate Director, Information Systems Unit
Office of the Auditor General
Jose Roa, State Auditor
Bronner Group. LLC
Robert Selent, Director of Financial Operations
Responses to the recommendations were provided by the Authority's Executive Director, Jack
Cutrone in a letter dated January 23, 2012.
5
BRONNER Professional Services
INDEPENDENT ACCOUNTANTS' REPORT ON STATE COMPLIANCE,
ON INTERNAL CONTROL OVER COMPLIANCE, AND ON
SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
Honorable William G. Holland
Auditor General
State of lllinois
Compliance
As Special Assistant Auditors for the Auditor General, we have examined the State of lllinois,
Illinois Criminal Justice Information Authority's compliance with the requirements listed below,
as more fully described in the Audit Guide for Financial Audits and Compliance Attestation
Engagements of Illinois State Agencies (Audit Guide) as adopted by the Auditor General, during
the two years ended June 30, 2011. The management of the State of Illinois, lllinois Criminal
Justice Information Authority is responsible for compliance with these requirements. Our
responsibility is to express an opinion on the State of Illinois, Illinois Criminal Justice
Information Authority's compliance based on our examination.
A. The State of Illinois, Illinois Criminal Justice Information Authority has obligated,
expended, received, and used public funds ofthe State in accordance with the purpose for
which such funds have been appropriated or otherwise authorized by Jaw.
B. The State of Illinois, Illinois Criminal Justice Information Authority has obligated,
expended, received, and used public funds of the State in accordance with any
limitations, restrictions, conditions or mandatory directions imposed by Jaw upon such
obligation, expenditure, receipt or use.
C. The State of lllinois, lllinois Criminal Justice Information Authority has complied, in all
material respects, with applicable Jaws and regulations, including the State uniform
accounting system, in its financial and fiscal operations.
D. State revenues and receipts collected by the State of lllinois, lllinois Criminal Justice
Information Authority are in accordance with applicable laws and regulations and the
accounting and recordkeeping of such revenues and receipts is fair, accurate and in
accordance with Jaw.
E. Money or negotiable securities or similar assets handled by the State of Illinois, lllinois
Criminal Justice Information Authority on behalf of the State or held in trust by the State
120 NORTH LASALLE STREET. SUITE 1300. CHICAGO, ll 60602-2415
T 312.759.5101. F 312.759.5110. WWW.BRONNERGROUP.COM
6
of lllinois, lllinois Criminal Justice Information Authority have been properly and legally
administered and the accounting and recordkeeping relating thereto is proper, accurate,
and in accordance with law.
We conducted our examination in accordance with attestation standards established by the
American Institute of Certified Public Accountants; the standards applicable to attestation
engagements contained in Government Auditing Standards issued by the Comptroller General of
the United States; the lllinois State Auditing Act (Act); and the Audit Guide as adopted by the
Auditor General pursuant to the Act; and, accordingly, included examining, on a test basis,
evidence about the lllinois Criminal Justice Information Authority's compliance with those
requirements listed in the first paragraph of this report and performing such other procedures as
we considered necessary in the circumstances. We believe that our examination provides a
reasonable basis for our opinion. Our examination does not provide a legal determination on the
State of lllinois, lllinois Criminal Justice Information Authority's compliance with specified
requirements.
In our opinion, the State of lllinois, lllinois Criminal Justice Information Authority complied, in
all material respects, with the requirements listed in the first paragraph of this report during the
two years ended June 20, 2011. However, the results of our procedures disclosed instances of
noncompliance with the requirements, which are required to be reported in accordance with
criteria established by the Audit Guide, issued by the lllinois Office of the Auditor General and
which are described in the accompanying schedule of findings as finding 11-1.
Internal Control
The management of the State of lllinois, lllinois Criminal Justice Information Authority is
responsible for establishing and maintaining effective internal control over compliance with the
requirements listed in the first paragraph of this report. In planning and performing our
examination, we considered the State of lllinois, Illinois Criminal Justice Information
Authority's internal control over compliance with the requirements listed in the first paragraph of
this report as a basis for designing our examination procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in accordance
with the Audit Guide, issued by the lllinois Office of the Auditor General, but not for the
purpose of expressing an opinion on the effectiveness of the State of lllinois, lllinois Criminal
Justice Information Authority's internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness of the State of lllinois, lllinois Criminal Justice
Information Authority's internal control over compliance.
A deficiency in an entity's internal control over compliance exists when the design or operation
of a control does not allow management or employees, in the normal course of performing their
assigned functions, to prevent, or detect and correct noncompliance with the requirements listed
in the first paragraph of this report on a timely basis. A material weakness is a deficiency, or
combination of deficiencies, in internal control over compliance such that there is a reasonable
possibility that material noncompliance with a requirement listed in the first paragraph of this
report will not be prevented, or detected and corrected on a timely basis.
BRONNER
7
Our consideration of internal control over compliance with the requirements listed in the first
paragraph of this report was for the limited purpose described in the first paragraph of this
section and was not designed to identity all deficiencies in internal control over compliance that
might be deficiencies, significant deficiencies or material weaknesses. We did not identity any
deficiencies in internal control over compliance that we consider to be material weaknesses, as
defined above. However, we identified certain deficiencies in internal control over compliance
described in finding 11-1 in the accompanying schedule of findings that we consider to be
significant deficiencies in internal control over compliance. A significant deficiency is a
deficiency, or combination of deficiencies, in internal control that is less severe than a material
weakness, yet important enough to merit attention by those charged with governance.
As required by the Audit Guide, immaterial findings excluded from this report have been
reported in a separate letter to your office.
The State of lllinois, Illinois Criminal Justice Information Authority's response to the finding
identified in our examination is described in the accompanying schedule of findings. We did not
examine the State of Illinois, lllinois Criminal Justice Information Authority's response and,
accordingly, we express no opinion on them.
Supplementary Information for State Compliance Purposes
Our examination was conducted for the purpose of forming an opinion on compliance with the
requirements listed in the first paragraph of this report. The accompanying supplementary
information as listed in the table of contents as Supplementary Information for State Compliance
Purposes is presented for purposes of additional analysis. We have applied certain limited
procedures as prescribed by the Audit Guide as adopted by the Auditor General to the 2011 and
the 2010 Supplementary Information for State Compliance Purposes, except for information on
Illinois First Projects and Service Efforts and Accomplishments on which we did not perform
any procedures. However, we do not express an opinion on the supplementary information.
We have not applied procedures to the 2009 Supplementary Information for State Compliance
Purposes, and accordingly, we do not express an opinion thereon.
This report is intended solely for the information and use of the Auditor General, the General
Assembly, the Legislative Audit Commission, the Governor, the State of Illinois, Illinois
Criminal Justice Information Authority Board, and agency management, and is not intended to
be and should not be used by anyone other than these specified parties.
~~-~-~
BRONNER PROFESSIONAL SERVICES
January 23, 2012
BRONNER
8
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
CURRENT FINDINGS
11-1 Finding: Lack of disaster contingency plan.
The Illinois Criminal Justice Information Authority (Authority) did not fully test its disaster
contingency plan.
The primary mission of the Authority is to "improve the administration of justice by enhancing
the information tools available to State and local criminal justice agencies and administrators."
To accomplish this, the Authority maintains several essential computer systems. One of the
systems gathers and reports information regarding domestic violence, while another system
assists law enforcement in its efforts to eradicate the production and use of methamphetamines in
Illinois.
The Authority moved the majority of its computer processing environment as well as its backup
systems to an off-site facility. A recovery test of the Authority's new computing environment had
not been performed. The Authority has not been able to execute a full test due to lack of
available funding to purchase additional workstations, servers, and data circuits.
Information technology guidance (including the National Institute of Standards and Technology
and Government Accountability Office) endorse the formal testing of disaster recovery plans.
Tests of disaster recovery plans (and the associated documentation of the test results) verify that
the plans, procedures and resources provide the capability to recover essential systems within the
required timeframe.
Failure to have a comprehensive recovery plan as a basis for testing could result in the Authority not
being able to process critical transactions for an extended period of time in the event of a disaster.
(Finding Code No. 11-1, 09-1,07-1,05-1,03-1,01-1, 99-2,97-1,95-1,91-1, 89-1, and 87-6)
9
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Recommendation
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
We recommend the Authority complete formal testing of its disaster recovery plan on an ongoing
basis.
Authority Response
The Authority has developed written procedures that were presented to the Audit team
detailing recovery procedures to be used in the event of a disaster. We have performed a partial
testing of our plan in the event the 300 W Adams locations no longer existed, by using VPN access
from remote sites and using spare servers that are located at the JRTC. The agency accepts this
finding.
10
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
Prior Findings Not Repeated
A. Finding: (Failure to complete employee performance evaluations)
During the prior examination, the Authority did not complete performance evaluations for some of
its employees in a timely manner.
During the current examination period, the Authority timely completed employee performance
evaluations based on our sample tested. (Finding Code No. 09-2, 07-2, 05-3)
B. Finding: (Missing personnel file documentation)
During the prior examination period, the Authority's employee personnel files did not contain
updated documentation to support current deduction levels.
During the current examination period, the Authority maintained current employee deduction
documentation based on our sample tested. (Finding Code 09-3)
11
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
SUMMARY
Supplementary Information for State Compliance Purposes presented in this section of the report
includes the following:
• Fiscal Schedules and Analysis:
Schedule of Expenditures of Federal Awards
Notes to the Schedule of Expenditures of Federal Awards
Schedule of Appropriations, Expenditures and Lapsed Balances
Comparative Schedule ofNet Appropriations, Expenditures and Lapsed Balances
Schedule of Changes in State Property
Comparative Schedule of Cash Receipts
Reconciliation Schedule of Cash Receipts to Deposits Remitted to the State Comptroller
Analysis of Significant Variations in Expenditures
Analysis of Significant Variations in Receipts
Analysis of Significant Lapse Period Spending
• Analysis of Operations:
Agency Functions and Planning Program
Average Number of Employees
Public Safety Shared Services Center (PSSSC)
Service Efforts and Accomplishments (Not Examined)
Schedule of Federal and Nonfederal Expenditures
The accountants' report that covers the Supplementary Information for State Compliance
Purposes presented in the Compliance Report Section states the auditors have applied certain
limited procedures as prescribed by the Audit Guide as adopted by the Auditor General, except
for information on Service Efforts and Accomplishments on which they did not perform any
procedures. However, the accountants do not express an opinion on the supplementary
information.
12
STATE OF ILLINOIS
ILLINOIS CIMINAL JUSTICE INFORMATION AUTHORITY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended June 30, 2011
Federal Grantor[Grant Title U.S. De11artment of Justice
Sexual Assault Services Formula Program
Residential Substance Abiuse Treatment for State Prisoners
Violence Against Women Formula Grants
Crime Victim Assistance
Edward Burne Memorial Justice Assistance Grant Program
National Criminal History Improvement Program
Rural Domestic Violence and Child Victimization Enforcement Grant
Program
Edward Byrne Memorial State and Local Law Enforcement Assistance
Discretionary Grant Programs
Juvenile Accountability Incentive Block Grant
Community Prosecution and Project Safe Neighborhoods
Project Safe Neighborhood- Anti-Gang Initiative
Paul Coverdell Forensic Science Improvement Grant Program
Corrections, Research, and Evaluation and Polocy Formulation
State Justice Statistics Program for Statistical Analysis Centers
Post Conviction DNA Testing
Subgrant from DHS- Juvenile Justice & Delinquency Prevention
Violence Against Women Formula Grants, Recovery Act
State Victim Assistance Formula Grant Program, Recovery Act
Edward Byrne Memorial Justice Assistance Grant (JAG)Program, Recovery
Act
Local Law Enforcement Block Grant
Family Violence Prevention and Services/Grants for Battered Women's
Shelters
Total Fiscal Year Ended June 30, 2011
(1) Expenditures are in thousands and includes the three month lapse
period ending September 30, 2011
13
Federal CFDA
Number
16.017
16.593
16.588
16.575
16.738
16.554
16.589
16.580
16.523
16.609
16.744
16.742
16.602
16.550
16.741
16.540
16.588
16.801
16.083
16.999
93.671
Federal
Expenditures
(1)
$ 216
601
4,183
14,405
6,789
230
167
47
924
147
16
704
40
34
2,248
70
10,754
$ 41,575
STATE OF ILLINOIS
ILLINOIS CIMINAL JUSTICE INFORMATION AUTHORITY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended June 30,2010
Federal GrantorlGrant Title U.S. DeJ!artment of Justice
Sexual Assault Services Formula Program
Residential Substance Abuse Treatment for State Prisoners
Violence Against Women Formula Grants
Crime Victim Assistance
Edward Byrne Memorial Justice Assistance Grant Program
National Criminal History Improvement Program
Rural Domestic Violence and Child Victimization Enforcement Grant
Program
Edward Byrne Memorial State and Local Law Enforcement Assistance
Discretionary Grant Programs
Juvenile Accountability Incentive Block Grant
Community Prosecution and Project Safe Neighborhoods
Project Safe Neighborhood- Anti-Gang Initiative
Paul Coverdell Forensic Science Improvement Grant Program
Corrections, Research, and Evaluation and Polocy Formulation
State Justice Statistics Program for Statistical Analysis Centers
Post Conviction DNA Testing
Subgrant from DHS- Juvenile Justice & Delinquency Prevention
Violence Against Women Formula Grants, Recovery Act
State Victim Assistance Formula Grant Program, Recovery Act
Edward Byrne Memorial Justice Assistance Grant (JAG)Program, Recovery
Act
Local Law Enforcement Block Grant
Family Violence Prevention and Services/Grants for Battered Women's
Shelters
Total Fiscal Year Ended June 30, 2010
(1) Expenditures are in thousands and includes the three-month lapse
period ending September 30, 2010
14
Federal CFDA
Number
16.017
16.593
16.588
16.575
16.738
16.554
16.589
16.580
16.523
16.609
16.744
16.742
16.602
16.550
16.741
16.540
16.588
16.801
16.083
16.999
93.671
Federal
Expenditures
(1)
$ 335
137
4,814
13,195
10,052
331
93
1,099
246
247
162
2
56
38
1,253
5,087
15
37
$ 37,199
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Two Years Ended June 30, 2011
Note 1- Basis of Presentation
The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity
oflllinois Criminal Justice Information Authority and is presented on the modified accrual basis of
accounting. The information in this schedule is presented in accordance with the requirements of
OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Therefore, some amounts presented in this schedule may differ from amounts present in, or used in
the preparation of, the basic financial statements.
Note 2- Subrecipients
Of the federal expenditures presented in the schedule, the illinois Criminal Justice Information
provided federal awards to subrecipients as follows:
FY2011 FY2010
Federal Amount Amount
CFDA Provided To Provided To
Program Title Number Subrecipients Subrecipients
Juvenile Accountability Incentive Block Grant 16.523 $ 924,146 $ 1,056,113
Crime Victim Assistance 16.575 14,744,827 12,186,285
Crime Victim Assistance, Recovery Act 16.575 41,795
Edward Byrne Memorial State and Local Law
Enforcement Assistance Discretionary
Grant Programs 16.580 85,801
Violence Against Women Formula Grants 16.588 4,332,779 3,763,839
Violence Against Women Formula Grants-ARRA 16.588 2,180,777 289,018
Rural Domestic Violence and Child Victimization
Enforcement Grant Program 16.589 167,106 278,442
Residential Substance Abuse Treatment for
State Prisoners 16.593 20,000 18,222
Sexual Assault Services Formula Program 16.017 18,084 335,000
Community Prosecution and Project
Safe Neighborhoods 16.609 71,507 231,824
Edward Byrne Memorial Justice Assistance
Grant Program 16.738 3,390,306 6,552,079
15
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Two Years Ended June 30, 2011
FY2011 FY2010
Federal Amount Amount
CFDA Provided To Provided To
Program Title (Continued) Number Subreci~ients Subreci~ients
President-Elect Security Program 16.738 1,981,580
Project Safe Neighborhood- Anti-Gang Initiative 16.744 3,941 287,652
State Victim Assistance Formula Grant Program,
Recovery Act 16.801 41,795 1,243,455
Edward Byrne Memorial Justice Assistance
Grant (JAG) Program, Recovery Act 16.803 8,348,323 3,735,531
All Federal Financial Assistance awards have been included in the Schedule of Expenditures of
Federal Awards. The Authority also receives grant awards funded solely by the State of lllinois.
These funds are not included in the Schedule of Expenditures of Federal Awards.
16
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
APPROPRIATIONS FOR FISCAL YEAR 2011
Approximate
Expenditures Lapse Period Approximate
Appropriations (Net Through Expenditures Total Balanced
Public Act 97-0063 After Transfers) 6/30/2011 7/1/11-9/30/11 Expenditures Lapsed
General Revenue Fund -001
lump Sum- Operations 1,874,600 1,472,382 270,083 1,742,465 132,135
Lump Sums and Other Purposes 650,000 574,515 66,175 640,690 9,310
Subtotal - Fund 001 $ 2 524600 $ 2.046,897 $ 336,258 $ 2,383~155 $ 141,445
MgtQ[ ll.@bi!:l!il Ibg{J; E!!llYll:!dion In!~ Eund - nl!
Personal Services $ 186,200 $ 136,614 $ $ 136,614 $ 49,586
Lump sum operations 192,000 118,467 665 119,132 72,868
Awards and grants 6,500,000 4,989,201 282,282 5,271,483 1,228,517
Refunds, Not elsewhere classified 75,000 150 150 74,850
Subtotal - Fund 156 $ 6,953,200 $ 5,244,432 $ 282 947 $ 5,527,379 $ 1,425,821
i;;[imloill hl:iliB lof2rmillh:;m i:!:[2ii!Oli EYod ~~5
Lump sums and other purposes $ 400,000 $ 19577 $ $ 19577 $ 380,423
Subtotal - Fund 335 $ 400000 $ 19,577 $ $ 19,577 $ 380,423
i;;[imiDill JY:ili!Oi II:Yii EldDd - EYDd ~~~
Local awards and grants $ 68,100,000 $ 29,841,857 $ 3,867,603 $ 33,709,460 $ 34,390,540
State awards and grants 27,500,000 4,962,870 102,941 5,065,811 22,434,189
Lump sums and other purposes {admin) 10,100,000 5,093,491 {13,650) 5,079,841 5,020,159
Support of Investigative Issues 1,700,000 195,777 {1,3511 194,426 1,505,574
Subtotal Fund 488 $ 107,400,000 $ 40!093,995 $ 3,955,543 $ 44!049,538 $ 63,350,462
I!U!i!lll!i! &~!.!Dl!i!bllll~ IDB:I!iJV!J BI!!!Ok §ll!l!!i- EYI!d 51!
lump sums and other purposes $ 4 500,000 $ 1,340,536 $ 112 607 $ 1,453,143 $ 3,046,857
$ 4,500,000 $ 1,340,536 $ 112,607 $ 1,453,143 $ 3,046,857
Total All Funds $ 121,777,800 $ 48,745,437 $ 4,687,355 $ 53.432,792 $ 68,345,008
Note 1: Appropriations, expenditures, and lapsed balances were obtained from Agency's records and have been reconciled to State Comptroller records.
Note 2: Expenditures amounts are vouchers approved for payment by the Agency and submitted to the State Comptroller for payment to the vendor.
Note 3: Approximate lapse period expenditures do not include any interest payments submitted to the Comptroller after August.
17
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
APPROPRIATIONS FOR FISCAL YEAR2010
Expenditures Lapse period
Appropriations (Net Through Expenditures Total Balanced
Public Act 96-0956 After Transfers) 6/30/2010 7/1/09-8/31/10 Expenditures Lapsed
General Riyenug Fund - 001
Personal Services $ 1,450,000 $ 1,081,375 $ 52,635 $ 1,134,010 $ 315,990
State contribution to Social Security 110,900 79,932 3,905 83,837 27,063
lump Sum- Operations 626,975 339,152 124,800 463,952 163,023
Lump sums and Other purposes 650,000 593,191 7,947 601,138 48,862
Study Capital Punishment 86,243 25,777 11,945 37722 48,521
Subtotal- Fund 001 $ 2,924,118 $ 2,119,427 $ 201,232 $ 2,320!659 $ 603,459
MQtgr V!il;hi!i:l!il: Th!f!; P[§l1f!!!li!!:D ![yd Ellnd - ~5§
Personal Services $ 174,000 $ 116,828 $ 2,593 $ 119,421 $ 54,579
lump Sums and Other Purposes 184,000 138,498 3,168 141,666 42,334
Awards and grants 6,500,000 5,610,689 619,761 6,230,450 269,550
Refunds, Not elsewhere classified 75,000 75,000
Subtotal -Fund 156 $ 6,933,000 $ 5,866,015 $ 6251522 $ 6,491,537 $ 441,463
Criminal Justice Information Projects Fund 335
Lump sums and Other purposes $ 400,000 5,607 $ $ 5,607 394,393
Subtotal- Fund 335 $ 400,000 $ 5,607 $ $ 5 607 $ 394,393
Crimin5!l !!!!s~igJ: Tr!!l!t F!!nl!- El!IU! gg
Local awards and grants $ 67,400,000 $ 28,128,476 $ 3,043,810 $ 31,172,286 $ 36,227,714
State awards and grants 36,000,000 12,536,795 202,566 12,739,361 23,260,639
Lumps sums and other purposes (Admin) 10,300,000 4,360,047 533,817 4,893,864 5,406,136
Support of Investigative Issues 1,700,000 193,471 13,514 206,985 1,493,015
Subtotal Fund 488 $ 115,400,000 $ 45,218,789 $ 3,793,707 $ 49,012,496 $ 66,387,504
Jl!V!i!;Oil!il Ag;guntal;tili~ lncen~iv!il Block Gr5!nts- F!!!nd 5B:1
Lump sums and other purposes $ 4,500,000 $ 1,102,403 $ 16,784 s 11119,187 $ 3,380,813
$ 4,500,000 $ 1,102,403 $ 161784 $ 1,119,187 $ 3,380,813
Total AU Funds s 130,157,118 $ 54,312,241 $ 4,637,245 $ 58,949,486 $ 71,207,632
Note 1: Appropriations, expenditures, and lapsed balances were obtained from Agency's records and have been reconciled to State Comptroller records.
18
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
COMPARATIVE SCHEDULE OF NET APPROPRIATIONS,
EXPENDITURES AND LAPSED BALANCES
FISCAL YEAR
2011 2010 2009
GENERAL REVENUE FUND- 001 PA97-0063 PA 96-09S6 PA 95-0731
Appropriatons (Net After Transfers) $ 2,524,600 $ 2,924,118 $ 3,607,16S
Expenditures
Personal Services $ 1,134,010 '$ 1,183,037
State contribution to State Employee's Retirement System 247,540
State contribution to Social Security 83,837 88,548
Contractual Services 288,388
Travel 3,185
Commodities 8,082
Printing 8,693
Electronic data processing 96,333
Telecommunications 43,840
Operation of automobile equipment 7,609
Capital Punishment Reform 37,722
Lump Sum - Operations 1,742,465 463,952
Lump sums and other purposes 640,690 601,138 1,064,S92
Total Expenditures $ 2,383,155 $ 2,320,659 $ 3,039,848
Lapsed Balances $ 141,445 $ 603,459 $ 567,317
MOTOR VEHICLE THEFT PRVENTION TRUST FUND- 156
Appropriations (Net After Transfers) $ 6,953,200 $ 6,933,000 $ 6,967,100
Expenditures
Personal Services $ 136,614 $ 119,421 $ 144,529
Refunds 150
Awards and grants 5,271,483 6,230,4SO 5,751,200
Lump sums and other purposes 119,132 141,666 145,122
Total Expenditures $ 5,527,379 $ 6,491,537 $ 6,040,851
Lapsed Balances $ 1,425,821 $ 441,463 $ 926,249
CRIMINAL JUSTICE INFORMATION PROJECTS FUND- 335
Appropriations (Net After Transfers) $ 400,000 $ 400,000 $ 400,000
Expenditures
Lump sums and other purposes $ 19,577 $ 5,607 ~ 17,355
Total Expenditures 19,577 5,607 17,355
Lapsed Balances $ 380,423 $ 394,393 $ 382,645
19
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPARATIVE SCHEDULE OF NET APPROPRIATIONS, EXPENDITURES
AND LAPSED BALANCES
FISCAL YEAR
2011 2010
CRIMINALJUSTICE TRUST FUND- 488 PA97-0063 PA 96-0956
Appropriatons {Net After Transfers) $ 107,400,000 $ 115,400,000
Expenditures
Local awards and grants $ 33,709,460 $ 31,172,286
State awards and grants 5,065,811 12,739,361
Lump Sums and Other purposes (admin) 5,079,841 4,893,864
Lump Sums and Other purposes (in house grants) 194,426 206,985
Total Expenditures $ 44,049,538 $ 49,012,496
Lapsed Balances $ 63,350,462 $ 66,387,504
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANTS- 581
Appropriations <Net After Transfers) $ 4,500,000 $ 4,500,000
Expenditures
Lump Sums and Other Purposes $ 1,453,143 $ 1,119,187
Total Expenditures $ 1,453,143 $ 1,119,187
Lapsed Balances $ 3,046,857 $ 3,380,813
GRAND TOTAL- All FUNDS
Appropriations (Net after Transfers) $ 121,777,800 $ 130,157,118
Total Expenditures $ 53,432,792 $ 58,949,486
Lapsed Balances $ 68,345,008 $ 71,207,632
2009
PA 95-0731
$ 96,600,000
$ 24,139,732
3,288,029
3,386,164
182,706
$ 30,996,631
$ 65,603,369
$ 4,600,000
$ 1,475,109
$ 1,475,109
$ 3,124,891
$ 112,174,265
$ 41,569,794
$ 70,604,471
Note: Fiscal Year 2011 expenditures and related lapsed balances do not reflect any interest payments approved for
payment by the Agency and submitted to the Comptroller for payment after August.
20
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORJ;IY
Balance
July 1,2010
$ 1,002,420
Balance
July 1, 2009
$ 999,483
SCHEDULEOFCHANGESINSTATEPROPERTY
YEARS ENDED JUNE 30,2011 AND 2010
June 30, 2011
Additions Deletions
$ 22,745
Juue30 2010
Additions Deletions
$ 25,372 $ 22,435
Balance
June 30, 2011
$ 1,025,165
Balance
June 30, 2010
$ 1,002,420
Note: Property and Equipment information was obtained from Authority records and has been
reconciled to the "Agency Report of Fixed Assets" submitted to the State Comptroller.
21
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTIIORITY
COMPARATIVE SCHEDULE OF CASH RECEIPTS
FOR YEARS ENDED JUNE 30,
2011 2010 2009
General Revenue Fund- 001
Jury Duty $ 142 $ 123 $ 572
Prior Year Refunds 178
Total Fund 001 $ 320 $ 123 $ 572
Motor Vehicle Theft Prevention Trust Fund - 156
Insurers Fees $ 6,313,100 $ 6,541,239 $ 6,420,651
Total Fund 156 $ 6,313,100 $ 6,541,239 $ 6,420,651
Criminal justice Information Projects Fund- 335
Criminal Justice Information Projects $ 9,617 $ 319 $ 9,068
Total Fund 335 $ 9,617 $ 319 $ 91068
Cimin§ll zlystice !rust Fund- 488
National Criminal Histroy Improvement Program $ 229,785 $ 81,440 $ 59,182
Victims of Crime Act 14,994,416 14,832,018 13,093,811
Byrne Anti-Drug Abuse Act 1,436,387
Byrne Justice Assistance Grant Program 11,877,102 12,212,026 4,726,229
ARRA Byrne Justice Assistance Grant Program 50,198,081
Violence Against Women Act 7,436,289 5,047,362 4,088,842
Sexual Assualt Services Program 224,421 335,000
Residential Substance Abuse 599,259 575,679 656,386
Rural Domestic Violence 142,651 354,708 67,600
Privacy Policy Acedamy 1,722
State Justice Statistics Program 40,956 55,849
President Elect Security Assistance Reimbursement 2,021,885
National Instant Criminal Background Check System Act 45,400
National Institute of Corrections 74,202
National Forensic Science Program 843,143 556,873 537,973
Post Conviction DNA Testing Assistance Program 33,450
Congressionally Mandated Awards 99,548 60,322 19,000
Salary Refund 1,200
Center for Desease Control 13,500
Community Prosecution (Project Safe Neighborhoods) 178,350 251,280 372,301
Anti-Gang Initiative 33,654 384,584 875,091
IJIS Summit Exhibitor Fees 3,136
DHS Subgrants 161,134 143,332
Subgrantee Refunds of Interest 486
Prior Year Refunds 109,823 66,352 142,448
Total - Fund 488 $ 37,049,381 $ 36,998,268 $ 76,348,019
Jyv§:nll§: Acg~;;ynlS~biiiD: lnt;;§:ntlv!J:: BIQt;;k ~r51nt5: Fynr;,t- 581
Prior Year Refunds $ $ 2,995 $ 5,000
Juvenile Accountability Incentive Blotk Grant 1,660,700 1,739,700 1,544,600
Total581 $ 1,660,700 $ 1,742,695 $ 1,549,600
Total Cash Receipts Recorded By Authority $ 45,033,118 $ 45,282,644 $ 84,327,910
22
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
RECONCILIATION SCHEDULE OF CASH RECEIPTS TO DEPOSITS
REMITTED TO THE STATE COMPTROLLER
YEARS ENDED JUNE 30,
Total Cash Recei)!ts bll Fund 2011 2010
General Revenue Fund {001) $ 320 $ 123
Motor Vehicle Theft prevention Trust Fund {156) 6,313,100 6,541,239
Criminal Justice Information Projects Fund {335) 9,617 319
Criminal Justice Trust Fund {488) 37,049,381 36,998,268
Juvenile Accountability Incentive Block Grants {581) 1,660,700 1,742,695
Total Cash Recepts Recorded by Authority $ 45,033,118 $ 45,282,644
Add Deposits in transit, beginning of year 8,120
Deduct deposits in transit, end of year
Deposits Recorded By Comptroller $ 45,033,118 $ 45,290,764
23
2009
$ 572
6,420,651
9,068
76,348,019
1,549,600
$ 84,327,910
(8,120)
$ 84,319,790
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES
FortheTwo Years Ended June 30,2011
Fiscal Year 2011
A comparative schedule of significant variations in expenditures (20% and $15,000) for the fiscal year ended June 30,
2011 is shown below
EXPENDITURE
Fund 001- General Revenue Fund:
Personal Services
State contribution to Social Security
Lump Sum -Operations
Capital Punishment Reform
Fund 488 Criminal Justice Trust Fund:
State awards and grants
Fund 581- Juvenile Accountability Incentive Block Grant Fund:
Lump sums and other purposes
EXPLANATIONS:
Fund 001 -General Revenue Fund:
FISCAL YEAR INCREASE
ENDED JUNE 30 {DECREASE)
2011 2010 AMOUNT ~
$1,134,010 ($1,134,010) -100%
$83,837 ($83,837) -100%
$1,742,465 $463,952 $1,278,513 276%
$37,722 ($37,722) -100%
$S,065,811 $12,739,361 ($7,673,550) -60%
$1,453,143 $1,119,187 $333,956 30%
Personal Services. State contribution to Social Securitv. and Lump Sum-Operations: In FY2011, Personal Services and
State contributions to Social Security expenditures were paid from Lump Sum- Operations Line item resulting in
noted variances.
Capital Punishment Reform: In FY2011, no funding was provided as the project ended in FY2010.
Fund 488- Criminal Justice Trust Fund:
State awards and grants: The decrease is due to a reduction of expenditures for the ARRAJustice Assistance Grant In
FY2011.
Fund 581 -Juvenile Accountability Incentive Block Grant Fund:
Lump sums and other purooses: The increase is due to final expenditures for FY2011 grant of $84,611 and refund
expenditures of $237,167 for FY2010 grant.
24
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUIHORITY
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES
FortheTwo Years Ended June 30,2011
Fiscal Year 2010
A comparative schedule of significant variations in expenditures (20% and $15,000) for the fiscal year ended June 30,
2010 is shown below
FISCAL YEAR INCREASE
ENDED JUNE 30 {DECREASE)
EXPENDITURE 2010 2009 AMOUNT
Fund 001- General Revenue Fund:
State contribution to State Employee's Retirement System $247,540 ($247,540)
Various Line Items $456,130 ($456,130)
Lump Sum - Operations $463,952 $463,952
Lump Sum and Other Purposes $601,138 $1,064,592 ($463,454)
Capital Punishment Reform $37,722 $37,722
Fund 488- Criminal Justice Trust Fund:
State awards and grants $12,739,361 $3,288,029 $9,451,332
Lump Sums and Other Purposes (admin) 4,893,864 3,386,164 $1,507,700
Fund 581- Juvenile Accountability Incentive Block Grant Fund:
Lump sums and other purposes $1,119,187 $1,475,109 ($355,922)
EXPLANATIONS:
Fund 001- General Revenue Fund:
State contribution to State Employee's Retirement System: In FY2010, expenditures to this line item were
discontinued by the State.
~
-100%
-100%
100%
-44%
100%
287%
45%
,24%
Various Line Items and Lump Sum - Operations: In FY2010, the following items were paid from Lump Sum-Operations:
Contractual Services, Travel, Commodities, Printing, Equipment, EDP, Telecommunications and Operations of
Automobile Equipment.
Lump Sum and Other Purposes: The variance is due to a reduction of Federal matching dollars to normal levels from
the prior year levels which were higher to a make up for the loss of Federal matching dollars for FY2008.
Fund 488- Criminal Justice Trust Fund:
State awards and grants and Lump Sum and Other Purposes {adminl: The increases are due to expenditures related to
American Recovery and Reivestment Grants.
Fund 581- Juvenile Accountability Incentive Block Grant Fund:
Lump sums and other purposes: The variance is due to reduced grantee activity in FY2010 of $307,337, zero refunds
(versus $16,578 in 2009) and reduced operational costs, specifically rent, in the amount of $32,000.
25
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF SIGNIFICANT VARIATIONS IN RECEIPTS
For the Two Years Ended June 30,2011
Fiscal Year 2011
No significant variations in cash receipts (variance representing 20% and $15,000) for the fiScal year ended June
30,2011.
26
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF SIGNIFICANT VARIATIONS IN RECEIPTS
FortheTwo Years Ended June 30,2011
Fiscal Year 2010
A comparative schedule of significant variations in cash receipts (varlance representing the greater of 20% and $15,000) for the
fiscal year ended June 30, 2010 is shown below:
CASH RECEIPTS
Fund 488- Criminal Justice Trust Fund
EXPLANATIONS:
FISCAL YEAR
ENDED JUNE 30
2010 2009
36,998,268 76,348,019
INCREASE
(DECREASE!
AMOUNT 22
(39,349,751) -52%
Fund 488- Criminal Justice Trust Fund: The decrease of cash receipts in Fiscal Year 2010 is due to the one time receipt of
$50,198,081 in Fiscal Year 2009 for the ARRA Byrne Justice Assistance Grant Program.
27
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTIIORITY
ANALYSIS OF SIGNIFICANT LAPSE PERIOD SPENDING
FortheTwo Years EndedJIUle 30,2011
Fiscal Year 2011
No significant variations of lapse period expenditures (variance representing 20% and $15,000) for the fiscal
year ended J\Ule 30, 2011.
28
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF SIGNIFICANT LAPSE PERIOD SPENDING
FortheTwo Years Ended June 30,2011
Fiscal Year 2010
Our review of lapse period expenditures for fiscal year ended June 30, 2010 disclosed appropriation line items
with significant (greater than 20% and $15 ,000) lapse period expenditures.
EXPENDITURE ITEM
Fund 001 -General Revenue Fund:
Lump Sum - Operations
Fund 001- General Revenue Fund:
Fiscal Year Ended June 30. 2010
TOTAL
EXPENDITURES
$463,952
LAPSE PERIOD
EXPENDITURES
$124,800
PERCENTAGE
27%
Lump Sum- Operations: The rent for both May 2010 and June 2010 were paid in the lapse period due to late receiving
of the billing. Also, telecommunication expenses related to office relocation which were paid in the lapse period.
29
Authority Functions
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
AUTHORITY FUNCTIONS AND PLANNING PROGRAM
FOR THE TWO YEARS ENDED JUNE 30, 2011
The lllinois Criminal Justice Information Authority was created in 1983 as a State agency dedicated to
improving the administration of criminal justice. The Authority brings together key leaders from the justice
system and the public to identify critical issues facing the criminal justice system in illinois, and to propose
and evaluate policies, programs, and legislation that address those issues. The agency also works to ensure
the criminal justice system in lllinois is efficient and effective.
The Authority has several statutorily mandated duties including the following:
• To coordinate the use of information within illinois' criminal justice system;
• To promulgate effective criminal justice information policy;
• To improve criminal justice agency procedures and practices with respect to information and to improve
new information technologies;
• To stimulate research and develop new methods and uses of criminal justice data for the improvement of
the criminal justice system and reduction of crime;
• To protect the integrity of criminal history record information, while safeguarding the privacy rights of
lllinois citizens; and
• To provide staff support for the illinois Motor Vehicle Theft Prevention Council.
The Authority's specific powers and duties are detailed in the lllinois Criminal Justice Information Act [20
ILCS 3930]. In Addition to State guidelines, the Authority operates under the rules and guidelines of the
Federal Crime Control Act of 1973, as amended.
The statutory responsibilities of the Authority fit into four areas: grants administration; research and analysis;
policy and planning; and information systems and technology.
Grants Administration
• Implements and funds victim assistance and law enforcement programs under the Edward Byrne
Memorial Justice Assistance Grant program, Juvenile Accountability Block Grant program, Victims
of Crime Act, Violence Against Women Act, and other grant programs as they become available;
• Monitors program activity and provides technical assistance to grantees;
• Provides staff support to the lllinois Motor Vehicle Theft Prevention Council, an 11-member board
working to curb motor vehicle theft; and
• Coordinates the Juvenile Crime Enforcement Coalition, charged with evaluating statewide juvenile
crime prevention needs and overseeing juvenile crime prevention planning initiatives.
30
STATE OF ILLINOIS
ILLINOIS CRJMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
AUTHORITY FUNCTIONS AND PLANNING PROGRAM (Continued)
FOR THE TWO YEARS ENDED JUNE 30, 2011
Research and Analysis
• Publishes research studies on a variety of crime trends and criminal justice issues;
• Acts as a clearinghouse for information and research on crime and the criminal justice system;
• Audits the state central repositories of criminal history record information for data accuracy and
completeness; and
• Develops and tests statistical methodologies and provides statistical advice and interpretation to
support criminal justice decision-making.
Policy and Planning
• Develops and implements comprehensive strategies for drug and violent crime law enforcement,
crime control and prevention, and assistance to crime victims using federal funds awarded to lllinois;
• Advises the governor and the General Assembly on criminal justice policies and legislation;
• Coordinates policymaking groups to learn about ongoing concerns of criminal justice officials; and
• Develops and evaluates state and local programs for improving law enforcement and the
administration of criminal justice.
Information Systems nnd Technology
• Designs, develops, and supports systems which enhance the quality of victim service data;
• Serves as the sole administrative appeal body for determining citizen challenges to the accuracy of
their criminal history records;
• Monitors the operation of existing criminal justice information systems to protect the constitutional
rights and privacy of citizens; and
• Supports the development of an integrated criminal justice information network in lllinois.
The Authority Board consists of the following 23 members:
• The lllinois Attorney General, or his or her designee,
• The Director of the lllinois Department of Corrections,
• The Director of the lllinois Department of State Police,
• The Sheriff of Cook County,
• The State's Attorney of Cook County,
• The Clerk of the Circuit Court of Cook County,
• The President of the Cook County Board of Commissioners,
• The Superintendent of the Chicago Police Department,
31
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
AUTHORITY FUNCTIONS AND PLANNING PROGRAM (Continued)
FOR THE TWO YEARS ENDED mNE 30, 2011
• The Director of the Office of the State's Attorneys Appellate Prosecutor,
• The Executive Director of the lllinois Law Enforcement Training Standards Board,
• The State Appellate Defender,
• A Cook County Public Defender,
• A Public defender from a county other than Cook County, and
• The following additional members, each of whom shall be appointed by the Governor:
o A circuit court clerk,
o A sheriff, and
o A State's Attorney of a county other than Cook,
o A chief of police, and
o Six members of the general public.
The Authority is chaired by Mr. Peter M. Ellis.
Authority Planning Program
The Authority's planning process identifies problems/needs consistent with its statutory mandates. Strategy
objectives and program proposals are developed to address the identified needs. The Authority's Strategic
Plan for 2008 through 2011 was adopted in FY 2008. The Authority has developed long-range goals and shortterm
objectives that are updated annually as part of its planning and budget development process ..
32
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
AVERAGE NUMBER OF EMPLOYEES
FOR THE YEARS ENDED ruNE 30, 2011
Authority members are supported by a professional staff trained in information technology, data analysis and
criminal justice information administration. Staff functions include: developing and operating automated
information systems, analyzing criminal justice policies and crime trends, provided training and technical
assistance to other criminal justice professionals and administering Federal and State grants.
The following table prepared from the Authority records, presents the average number of persons (rounded to
the nearest whole number) employed by the Authority for the fiscal years ended June 30, 2009, 2010 and,
2011.
FUNCTIONAL JOB CLASSIFICATIONS 2011 2010 2009
Fund 001 -General Revenue Fund
Regular payroll 18 17 16
Fund 156 -Motor Vehicle Theft Prevention Trust Fund
Regular payroll 4 4 4
Fund 488 -Criminal Justice Trust Fund
ADAA payroll 40 40 31
Fund 5 81 - Juvenile Accountabilitx Incentive Block Fund
Regular Payroll 1 1 4
Fund 886 -Criminal Justice Information Sxstem Trust Fund
Payroll _Q _Q _Q
Total Employees 63 ..62 ..5.5.
In addition, the Authority had the following contractual employees:
FUNCTIONAL JOB CLASSIFICATIONS 2011 2010 2009
Fund 001 -General Revenue Fund
Contractual employees 1 1 1
Fund 156- Motor Vehicle Theft Prevention Trust Fund
Contractual en;1ployees 0 0 0
Fund 488 -Criminal Justice Trust Fund
Contractual employees 8 5 3
Fund 581 -Juvenile Accountabilitx Incentive Block Fund
Contractual employees 0 0 0
Fund 886 -Criminal Justice Information Sxstem Trust Fund
Contractual employees _Q _Q _Q
Total Contractual Employees _2 _6 _4
Total Employed .22. .Ml ~
33
STATE OF ILLINOIS
ILLINOIS CRlMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
FOR THE TWO YEARS ENDED mNE 30, 2011
PUBLIC SAFETY SHARED SERVICES CENTER (PSSSC)
To implement this Executive Order 2006-6, The Department of Corrections Public Safety Shared Services
Center (PSSSC) was established to consolidate certain common administrative functions, such as human
resources, personnel, payroll, timekeeping, procurement, and fmancial processes currently being performed
by individual agencies. The stated purpose for this consolidation was to improve the ability of all State
agencies to share management knowledge and capitalize on synergies and economies of scale. Certain
timekeeping and payroll functions were transferred from the lllinois Criminal Justice Information Authority
(Authority) to the Department of Corrections pursuant to a July 2007 Interagency Agreement. While a more
substantial sharing of administrative services was originally planned, during the examination period, the
PSSSC provided timekeeping and payroll services to the Authority. Under the shared services approach,
timekeeping and payroll information was initially compiled and verified by the Authority before being
submitted to the PSSSC for processing into systems maintained by the Department of Central Management
Services.
34
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
SERVICE EFFORTS AND ACCOMPLISHMENTS (NOT EXAMINED)
FOR THE TWO YEARS ENDED JUNE 30, 2011
INTRODUCTION
Created in 1983, the lllinois Criminal Justice fufonnation Authority (Authority) is a State agency dedicated
to improving the administration of criminal justice. The Authority works to identify critical issues facing the
criminal justice system in lllinois, and to propose and evaluate policies, programs, and legislation that
address those issues. The Authority also works to ensure the criminal justice system is as efficient and
effective as possible. The Authority accomplishes its goals through effort in three major areas: I) information
system, technology and support; 2) research, planning and coordination; and, 3) administration of grants for
crime control, crime prevention, and victim assistance.
Expenditures (thousands)
Program:
Crime Control, Crime Prevention, and Victim
Assistance
fuformation Systems, Technology and Support
Research, Planning and Coordination
Authority Totals
$ 51,091.8
817.3
1.523.7
$53 432 8
$ 56,713.1
859.8
1.376.6
$58 949 5
CRIME CONTROL. CRIME PREVENTION. AND VICTIM ASSISTANCE
Mission Statement:
$39,335.4
671.4
1,563.0
$41 569 8
To help improve the administration of justice in this State, the Authority develops, coordinates, administers,
implements, and evaluates programs, designed to enhance and improve lllinois' criminal justice, juvenile
justice, and victim service systems with several major federal assistance programs and state grants.
Project goals and objectives:
I. Utilize federal grant funds to promote the improvement of Illinois' criminal and juvenile justice and
victim service systems.
2. Ensure compliance with Federal and State requirements.
3. Ensure efficient and effective administration of Federal and State grant funds.
4. Reduce motor vehicle theft through the use of illinois Motor Vehicle Theft Prevention Act funds.
35
STATE OF ILLINOIS
ILLINOIS CRIMINAL WSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
SERVICE EFFORTS AND ACCOMPLISHMENTS (NOT EXAMINED)- Continued
FOR THE TWO YEARS ENDED ruNE 30, 2011
Operating Statistics: 2011 2010 2009
Grants opened 221 433 461
Grants monitored 558 722 657
Technical assistance responses NA* 12,827 13,212
Program/fiscal reports processed 3,032 5,031 3,717
*Beginning with FYJJ, technical assistance reports were no longer tracked. Originally, technical assistance reports described telephone
conversations or in-person meetings. As these transactions began to shift toward the email format, the numbers of individual emails far
outpaced the numbers of phone calls or personal meetings and it became less clear as to which emails might constitute actual technical
assistance, so the practice of tracking technical assistance instances was discontinued.
INFORMATION SYSTEMS. TECHNOLOGY AND SUPPORT
Mission Statement:
To help improve the administration of justice in this State, the Authority: 1) provides information technology
to law enforcement agencies that enables them to enhance public safety, and maintains systems that enhance
the quality of victim services data; 2) promotes the accuracy of criminal history and other justice-related
records; and, 3) supports the development of an integrated criminal justice information network in Illinois.
Project goals and objectives:
1. Support of the ongoing development, maintenance and operation of three information systems that
met the needs of law enforcement agencies, including the Police Information Management Systems
(PIMS), Area wide Law Enforcement Radio Terminal Systems (ALERTS), and Automated Law
Enforcement Communications systems (ALECS) through the transition of the operation to the
illinois Public Safety Agency Network (IPSAN).
2. Ensured that the needs of more than 11,000 users ofPIMS, ALERTS, and ALECS were met through
the transition of the operation to IPS AN.
3. Improve operational efficiencies and data quality by supporting the development of a criminal justice
information network in lllinois.
36
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTIIORITY
ANALYSIS OF OPERATIONS
SERVICE EFFORTS AND ACCOMPLISHM:ENTS (NOT EXAMINED)- Continued
FOR THE TWO YEARS ENDED JUNE 30, 2011
RESEARCH. PLANNING AND COORDINATION
Mission Statement:
To help improvement the administration of justice in this State, the Authority: 1) identifies and analyzes
critical issues facing the justice system; 2) proposes and evaluates policies, programs and legislation that
address those issues; 3) advised the Governor, lllinois General Assembly, State and local officials, and
member of the general public on the implication such research, evaluation and analysis; 4) functions as a
repository of research data and other information; and, 5) disseminates information, develops tools, and
provides technical assistance which supports State and local crime problem solving.
Project goals and objectives:
1. Identify, research and address issues, affecting the justice system in illinois.
2. Promote the effectiveness of the justice system through research, planning and coordination.
3. Coordinate and implement multi-year comprehensive statewide criminal justice plan.
Operating Statistics: 2011 2010 2009
Reports published 35 19 14
Information requests handled 191 219 230
Publications mailed/downloaded 620,161 700,061 1,088,074
CJ Dispatch (Email) Subscribers 3,281 2,913 2,791
Website "hits" 4,168,414 4,220,764 8,257,676
Website visitors 135,511 160,674 363,337
37
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00
Federal Funds
Non-Federal Funds
STATE OF ILLINOIS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
ANALYSIS OF OPERATIONS
SCHEDULE OF FEDERAL AND NON-FEDERAL EXPENDITURES
FOR THE TWO YEARS ENDED JUNE 30, 2011
Fiscal Year 2011 Fiscal Year 2010
Amount Percent Amount Percent
$ 45,502,681 85% $ 50,131,682 85%
7,930,111 15% 8,812,196 15%
$ 53,432,792 $ 58,943,878
NOTES TO THE SCHEDULE OF FEDERAL AND NON-FEDERAL EXPENDITURES
• This schedule is used to determine the Authority's share of federal single audit costs.
• The Authority had no loans or notes, no non-operating expenses, or non-cash expenditures.
• The above schedule agrees with the amounts presented in the Schedule of Expenditures of Federal Awards
and the Schedule of Appropriations, Expenditures, and Lapsed Balances.
Total
Amount Percent
$ 95,634,363 85%
16,742,307 15%
$ 112,376,670
