FY11-LPU-Comp-Full

              STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
TABLE OF CONTENTS
Agency Officials 1
Page
Management Assertion Letter 2
Compliance Report
Summary 4
Accountant’s Reports
Independent Accountants’ Report on State Compliance, on Internal
Control Over Compliance, and on Supplementary Information for
State Compliance Purposes 6
Schedule of Findings
Current Findings – State Compliance 9
Supplementary Information for State Compliance Purposes
Summary 12
Fiscal Schedules and Analysis
Schedule of Appropriations, Expenditures and Lapsed Balances 13
Comparative Schedule of Net Appropriations, Expenditures
and Lapsed Balances 15
Schedule of Changes in State Property 16
Comparative Schedule of Cash Receipts and Reconciliation
Schedule of Cash Receipts to Deposits Remitted to the State
Comptroller 17
Analysis of Significant Variations in Expenditures 18
Analysis of Significant Lapse Period Spending 19
Analysis of Operations
Agency Functions and Planning Program 20
Average Number of Employees 22
Service Efforts and Accomplishments (Not Examined) 23
AGENCY OFFICIALS
LEGISLATIVE PRINTING UNIT
Director (12/16/10 to present) Mr. Ronald Rhone
Director (1/1/10 to 12/15/10) Vacant
Director (through 12/31/09) Mr. John Rodems
Fiscal Officer Ms. Jenna Williams
Agency office is located at:
105 Stratton Building
Springfield, IL 62706
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Honorable William G. Holland
Auditor General
State of Illinois
lies Park Plaza
740 East Ash
Springfield, IL 62703-3154
LEGISLATIVE PRINTING UNIT
1 OS STRATTON BUILDING
SPRINGFIELD, ILLINOIS 62706
217/782-7312
December 12, 2011
We are responsible for the identification of, and compliance with, all aspects of laws,
regulations, contracts, or grant agreements that could have a material effect on the operations of the
Legislative Printing Unit. We are responsible for and we have established and maintained an
effective system of, internal controls over compliance requirements. We have performed an
evaluation of the Legislative Printing Unit's compliance with the following assertions during the
two-year period ended June 30, 2011. Based on this evaluation, we assert that during the year(s)
ended June 30, 2010 and June 30,2011, the Legislative Printing Unit has materially complied with
the assertions below.
A. The Legislative Printing Unit has obligated, expended, received and used public funds of the
State in accordance with the purpose for which such funds have been appropriated or
otherwise authorized by Jaw.
B. The Legislative Printing Unit has obligated, expended, received and used public funds of the
State in accordance with any limitations, restrictions, conditions or mandatory directions
imposed by law upon such obligation, expenditure, receipt or use.
C. The Legislative Printing Unit has complied, in all material respects, with applicable laws
and regulations, including the State uniform accounting system, in its financial and fiscal
operations.
D. State revenues and receipts collected by the Legislative Printing Unit are in accordance with
applicable laws and regulations and the accounting and recordkeeping of such revenues and
receipts is fair, accurate and in accordance with law.
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Yours very truly,
Legislative Printing Unit
C,'0' w!J __j ~ Lu )-\'!.GY\L
Ronald Rhone, Director
Je a Wilhams, F1scal Officer
COMPLIANCE REPORT
SUMMARY
The compliance testing performed during this examination was conducted in accordance
with Government Auditing Standards and in accordance with the Illinois State Auditing Act.
ACCOUNTANTS’ REPORTS
The Independent Accountants’ Report on State Compliance, on Internal Control Over
Compliance and on Supplementary Information for State Compliance Purposes does not contain
scope limitations, disclaimers, or other significant non-standard language.
SUMMARY OF FINDINGS
Current Prior
Number of Report
Findings 3 1
Report
Repeated findings 1 0
Prior recommendations implemented
or not repeated 0 0
SCHEDULE OF FINDINGS
Item No.
Page
Description
Finding Type
FINDINGS (STATE COMPLIANCE)
11-1 9 Inadequate control over commodities
inventory
Significant Deficiency
and Noncompliance
11-2 10 Inadequate controls over voucher processing Significant Deficiency
and Noncompliance
11-3 11 Inadequate control over the recording of
State property
Significant Deficiency
and Noncompliance
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EXIT CONFERENCE
A formal exit conference was waived and responses to the recommendations were provided by
Ronald Rhone, Director, in a correspondence dated November 29, 2011.
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SPRINGFIELD OFFICE:
ILES PARK PLAZA
740 EAST ASH • 62703·3154
PHONE: 2171782·6046
FAX: 217/785·8222 • TTY: 888/261·2887
CHICAGO OFFICE:
MICHAEL A. 81LANDIC BLDG. · SUITE S·900
1 60 NORTH LASALL E · 6060 1·31 03
PHONE: 31218 14·4000
OFFICE OF THE AUDITOR GENERAL
WILLIAM G . HOLLAND
FAX: 312/814·4006
INDEPENDENT ACCOUNT ANTS' REPORT ON STATE COMPLIANCE,
ON INTERNAL CONTROL OVER COMPLIANCE, AND ON
SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
Honorable William G. Holland
Auditor General
State of lllinois
Compliance
We have examined the State of Illinois, Legislative Printing Unit's compliance with the
requirements listed below, as more fully described in the Audit Guide for Financial Audits and
Compliance Attestation Engagements of Illinois State Agencies (Audit Guide) as adopted by the
Auditor General, during the two years ended June 30, 2011. The management of the Legislative
Printing Unit is responsible for compliance with these requirements. Our responsibility is to
express an opinion on the Legislative Printing Unit's compliance based on our examination.
A. The Legislative Printing Unit has obligated, expended, received, and used public funds of
the State in accordance with the purpose for which such funds have been appropriated or
otherwise authorized by law.
B. The Legislative Printing Unit has obligated, expended, received, and used public funds of
the State in accordance with any limitations, restrictions, conditions or mandatory
directions imposed by law upon such obligation, expenditure, receipt or use.
C. The Legislative Printing Unit has complied, in all material respects, with applicable laws
and regulations, including the State umform accounting system, in its financial and fiscal
operations.
D. State revenues and receipts collected by the Legislative Printing Unit are in accordance
with applicable laws and regulations and the accounting and recordkeeping of such
revenues and receipts is fair, accurate and in accordance with law.
We conducted our examination in accordance with attestation standards established by the
American Institute of Certified Public Accountants; the standards applicable to attestation
engagements contained in Government Auditing Standards issued by the Comptroller General of the
United States; the Illinois State Auditing Act (Act); and the Audit Guide as adopted by the Auditor
General pursuant to the Act; and, accordingly, included examining, on a test basis, evidence about
the Legislative Printing Unit's compliance with those requirements listed in the first paragraph of
INTERNET ADDRESS: AUDITOR@MAIL.STAT E.IL.US
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this report and performing such other procedures as we considered necessary in the circumstances.
We believe that our examination provides a reasonable basis for our opinion. Our examination does
not provide a legal determination on the Legislative Printing Unit’s compliance with specified
requirements.
In our opinion, the Legislative Printing Unit complied, in all material respects, with the
compliance requirements listed in the first paragraph of this report during the two years ended
June 30, 2011. However, the results of our procedures disclosed instances of noncompliance
with the requirements, which are required to be reported in accordance with criteria established
by the Audit Guide, issued by the Illinois Office of the Auditor General and which are described
in the accompanying schedule of findings as findings 11-1 through 11-3.
The management of the Legislative Printing Unit is responsible for establishing and maintaining
effective internal control over compliance with the requirements listed in the first paragraph of
this report. In planning and performing our examination, we considered the Legislative Printing
Unit’s internal control over compliance with the requirements listed in the first paragraph of this
report as a basis for designing our examination procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in accordance
with the Audit Guide issued by the Illinois Office of the Auditor General, but not for the purpose
of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,
we do not express an opinion on the effectiveness of the Legislative Printing Unit’s internal
control over compliance.
Internal Control
A deficiency in an entity’s internal control over compliance exists when the design or operation
of a control over compliance does not allow management or employees, in the normal course of
performing their assigned functions, to prevent, or detect and correct noncompliance with the
requirements listed in the first paragraph of this report on a timely basis. A material weakness
over compliance is a deficiency, or combination of deficiencies, in internal control over
compliance, such that there is a reasonable possibility that material noncompliance with a
requirement listed in the first paragraph of this report will not be prevented, or detected and
corrected on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal
control over compliance that might be deficiencies, significant deficiencies, or material
weaknesses. We did not identify any deficiencies in internal control over compliance that we
consider to be material weaknesses, as defined above. However, we identified certain
deficiencies in internal control over compliance that we considered to be significant deficiencies
as described in the accompanying schedule of findings as findings 11-1 through 11-3. A
significant deficiency over compliance is a deficiency, or a combination of deficiencies, in
internal control over compliance that is less severe than a material weakness in internal control
over compliance, yet important enough to merit attention by those charged with governance.
As required by the Audit Guide, immaterial findings excluded from this report have been reported
in a separate letter.
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The Legislative Printing Unit's responses to the findings identified in our examination are
described in the accompanying sched ule of findin gs. We did not examine the Legislative
Printing Unit's responses and, accordingly, we express no opinion on the responses.
Supplementary Information for State Compliance Purposes
Our examination was conducted for the purpose of forming an opinion on compliance with the
requirements listed in the first paragraph of this report. The accompanying supplementary
information as listed in the table of co ntents as Supplementary In formation for State Compliance
Purposes is presented for purposes of additional analysis. We have applied certain limited
procedures as prescribed by the Audit Guide as adopted by the Auditor General to the 20 I 0 and
20 II Supplementary Information for State Compli ance Purposes, except for Service Efforts and
Accompli shments on which we did not perform any procedures. However, we do not express an
opinion on the supplementary information.
We have not applied procedures to the 2009 Supplementary In formation for State Compliance
Purposes, and accordingly, we do not express an opinion thereon.
This report is intended solely for the information and use of the Auditor General, the General
Assembly, the Legislative Audit Commission, the Governor, and agency management and is not
intended to be and should not be used by anyone other than these spec ifi ed parties.
BRUCE L. BULLARD,CPA
Director of Financial and Compliance Audits
December 12, 20 II
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF FINDINGS
For the Two Years Ended June 30, 2011
11-1. FINDING (Inadequate control over commodities inventory)
The Legislative Printing Unit (LPU) did not maintain adequate control over their
commodities inventory.
During our test counts of the commodities inventory, we noted 13 of 25 (52%) items
counted did not match the perpetual inventory records resulting in the inventory being
overstated by $5,457.
The Illinois Administrative Code (44 Ill Adm. Code 1.6010) requires each State agency
to have general supervision and accountability for tangible personal property and other
supplies under its control and to conduct a periodic inventory of all warehouses and
similar storage areas under its jurisdiction.
LPU management stated discrepancies were due to an outdated system.
Failure to exercise adequate control over commodities inventory and keep accurate
records of the amounts of inventory on hand increases the potential for fraud and possible
loss or theft of State property. (Finding Code No. 11-1)
RECOMMENDATION
We recommend LPU strengthen internal controls over the recording and tracking of their
commodities inventory by reviewing their inventory and recordkeeping practices to
ensure accuracy.
AGENCY RESPONSE
The Legislative Printing Unit agrees with the recommendation. The LPU is currently in
the process of updating the Job Tracking System which monitors the LPU commodities
inventory. In order to test inventory balances, some test count transactions were entered
to increase inventory balances. These test transactions were never deleted thus resulting
in an overstatement of some inventory items. When the Job Tracking System update is
complete, the LPU will ensure that all commodities balances are correct and that test
counts are accurate.
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF FINDINGS
For the Two Years Ended June 30, 2011
11-2. FINDING (Inadequate controls over voucher processing)
The Legislative Printing Unit (LPU) did not exercise adequate controls over voucher
processing.
We noted the following:
• Fifty-five of 133 (41%) vouchers tested totaling $165,215 were approved for payment
from 2 to 54 days late. The Illinois Administrative Code (74 Ill. Adm. Code 900.70)
requires an agency to review a bill and either approve or deny the bill in whole or in
part within 30 days after physical receipt of the bill.
• The required interest totaling $4,422 was not paid on 16 of 133 (12%) vouchers
tested. The State Prompt Payment Act (30 ILCS 540/3-2) requires State agencies to
determine whether interest is due and automatically pay interest penalties amounting
to $50 or more to the appropriate vendor when payment is not issued within 60 days
after receipt of a proper bill.
LPU management stated that the vouchering approval process took longer in this
examination period due to the lack of a director which caused additional job
responsibilities for the fiscal officer. Furthermore, interest was not paid on some FY10
vouchers due to the LPU depleting all appropriations before interest could be paid.
Failure to approve vouchers timely could subject the State to unnecessary interest
charges. Failure to pay required interest on vouchers is noncompliance with the State
Prompt Payment Act. (Finding Code No. 11-2)
RECOMMENDATION
We recommend LPU ensure all interest owed on vouchers is paid and ensure vouchers
are approved within the required time frame.
AGENCY RESPONSE
The Legislative Printing Unit agrees with the recommendation. The LPU will more
timely complete the voucher process in the future. Also, prompt payment interest will be
paid timely on all future vouchers.
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF FINDINGS
For the Two Years Ended June 30, 2011
11-3. FINDING
(Inadequate control over recording of State property)
The Legislative Printing Unit (LPU) did not exercise adequate control over the recording
of State property.
We noted LPU did not timely record 17 of 25 (68%) equipment additions tested, totaling
$18,042 on its property records. These items were recorded from 13 to 94 days late.
The Illinois Administrative Code (Code) (44 Ill Adm. Code 5010.400) requires agencies
to adjust property records within 30 days of acquisition, change or deletion of equipment
items.
LPU management stated that the delay in processing the property control records was due to
the increase in job responsibilities the fiscal officer had due to a lack of a Director from
December 2009 through December 2010.
Failure to timely record additions is noncompliance with the Code and could result in the
inaccurate reporting of State property. (Finding Code No. 11-3, 09-1)
In addition, during the prior period, LPU did not properly record an installment purchase
and items tested were not located in the physical location on the property records. During
the current period, our sample testing showed items were located as noted in LPU’s records
and installment purchases were properly recorded.
RECOMMENDATION
We recommend LPU strengthen controls over the recording of State property by ensuring
all equipment is timely recorded.
AGENCY RESPONSE
The Legislative Printing Unit agrees with the recommendation. The LPU is currently
transferring some job responsibilities regarding property control from the Fiscal Officer
to the Inventory Clerk position. This will allow for more timely recording of property
additions to property control records.
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SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
SUMMARY
Supplementary Information for State Compliance Purposes presented in this section of
the report includes the following:
 Fiscal Schedules and Analysis:
Schedule of Appropriations, Expenditures and Lapsed Balances
Comparative Schedule of Net Appropriations, Expenditures
and Lapsed Balances
Schedule of Changes in State Property
Comparative Schedule of Cash Receipts and Reconciliation Schedule of
Cash Receipts to Deposits Remitted to the State Comptroller
Analysis of Significant Variations in Expenditures
Analysis of Significant Lapse Period Spending
 Analysis of Operations:
Agency Functions and Planning Program
Average Number of Employees
Service Efforts and Accomplishments (Not Examined)
The accountants’ report that covers the Supplementary Information for State Compliance
Purposes presented in the Compliance Report Section states the auditors have applied certain
limited procedures as prescribed by the Audit Guide as adopted by the Auditor General, except
for information on the Service Efforts and Accomplishments on which they did not perform any
procedures. However, the accountants do not express an opinion on the supplementary
information.
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Approximate
Appropriations Lapse Period Approximate Approximate
(Net After Expenditures Expenditures Total Balances
P.A. 96-0956 Transfers) Through 6/30/11 7/01 - 8/31/11 Expenditures Lapsed
General Revenue 0001
Lump Sum: Operating Expenses $ 2,160,000 $ 1,780,325 $ 212,636 $ 1,992,961 $ 167,039
Total Fiscal Year 2011 $ 2,160,000 $ 1,780,325 $ 212,636 $ 1,992,961 $ 167,039
Note 1:
Note 2:
Note 3: Approximate lapse period expenditures do not include interest payments approved for payment by the Agency and submitted to the Comptroller for payment after
August.
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
Fourteen Months Ended August 31, 2011
Appropriations for Fiscal Year 2011
Expenditure amounts are vouchers approved for payment by the Agency and submitted to the State Comptroller for payment to the vendor.
Appropriations, expenditures, and lapsed balances were obtained from State Comptroller records and have been reconciled to the Agency's records.
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Appropriations Lapse Period
(Net After Expenditures Expenditures Total Balances
P.A. 96-0042 Transfers) Through 6/30/10 7/01 - 8/31/10 Expenditures Lapsed
General Revenue 0001
Personal Services $ 1,320,000 $ 1,232,073 $ 2,137 $ 1,234,210 $ 85,790
State Contributions to Social Security 101,000 90,823 163 90,986 10,014
Lump Sum: Operating Expenses 739,000 590,636 147,989 738,625 375
Total Fiscal Year 2010 $ 2,160,000 $ 1,913,532 $ 150,289 $ 2,063,821 $ 96,179
Note 1:
Fourteen Months Ended August 31, 2010
Appropriations, expenditures, and lapsed balances were obtained from State Comptroller records and have been reconciled to the Agency's records.
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
Appropriations for Fiscal Year 2010
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Fiscal Year
2011 2010 2009
General Revenue 0001 P.A. 96-0956 P.A. 96-0042 P.A. 95-0731
Appropriations (Net of Transfers) $ 2,160,000 $ 2,160,000 $ 2,438,182
Expenditures
Personal Services $ - $ 1,234,210 $ 1,313,240
Employee Retirement
Contributions Paid by Employer - - 52,188
State Contribution to State
Employee's Retirement System - - 276,614
State Contributions to Social Security - 90,986 97,471
Contractual Services - - 210,907
Travel - - 240
Commodities - - 148,168
Printing - - 80,165
Equipment - - 239,145
Telecommunications - - 6,878
Lump Sum: Operating Expenses 1,992,961 738,625 -
Total Expenditures $ 1,992,961 $ 2,063,821 $ 2,425,016
Lapsed Balances $ 167,039 $ 96,179 $ 13,166
Note 1:
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
COMPARATIVE SCHEDULE OF NET APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
For the Fiscal Years Ended June 30,
Fiscal Year 2011 expenditures and related lapsed balances do not reflect any interest payments approved for payment by the Agency
and submitted to the Comptroller for payment after August.
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Equipment
Balance at July 1, 2009 $ 4,285,224
Additions 749,486
Deletions (428,625)
Net Transfers (72,194)
Balance at June 30, 2010 $ 4,533,891
Balance at July 1, 2010 $ 4,533,891
Additions 97,270
Deletions (511)
Net Transfers (33,834)
Balance at June 30, 2011 $ 4,596,816
Note: The above schedule has been derived from Agency records which have
been reconciled to property reports submitted to the Office of the Comptroller.
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SCHEDULE OF CHANGES IN STATE PROPERTY
For the Two Years Ended June 30, 2011
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2011 2010 2009
Reimbursements/Jury Duty and Recoveries $ - $ 48 $ 36
Total Receipts (per Agency) $ - $ 48 $ 36
Deposits Ordered Into State
Treasury (per State Comptroller) $ - $ 48 $ 36
For the Fiscal Years Ended June 30,
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
COMPARATIVE SCHEDULE OF CASH RECEIPTS AND RECONCILIATION SCHEDULE OF
CASH RECEIPTS TO DEPOSITS REMITTED TO STATE COMPTROLLER
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES
For the Two Years Ended June 30, 2011
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES BETWEEN FISCAL
YEARS 2011 AND 2010
General Revenue Fund (001)
The decrease in personal services and State contributions to Social Security was due to LPU
receiving a lump sum appropriation for all General Revenue Fund expenditures in FY11. In
FY10, personal services and State contributions were appropriated separately.
Personal Services and State Contributions to Social Security
The increase was due to the personal services and State contributions being included in the lump
sum appropriation in FY11.
Lump Sum: Operational Expenditures
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES BETWEEN FISCAL
YEARS 2010 AND 2009
General Revenue Fund (001)
The decrease was due to LPU receiving a lump sum appropriation in FY10 for all items except
personal services and State contributions to Social Security.
Contractual Services, State Contributions to SERS, and other line items
The increase was due to LPU receiving a lump sum appropriation in FY10 for its line item
appropriations except personal services and the State contribution to Social Security.
Lump Sums – Operating Expenses
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
ANALYSIS OF SIGNIFICANT LAPSE PERIOD SPENDING
For the Two Years Ended June 30, 2011
FISCAL YEAR 2010
General Revenue Fund (001)
Specially made paper and paper made for agency letterheads and envelopes were ordered prior to
June 30, but the items and invoices were not received and paid for until the lapse period. In
addition, a large number of interest payments were made during the lapse period.
Lump Sum: Operating Expenses
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
ANALYSIS OF OPERATIONS
For the Two Years Ended June 30, 2011
AGENCY FUNCTIONS AND PLANNING PROGRAM
The Legislative Printing Unit (LPU) was established as a legislative support service agency by
the Legislative Commission Reorganization Act of 1984 (25 ILCS 130/9-1). The Act empowers
the Legislative Printing Unit to “provide printing services to members of the General Assembly,
legislative committees and commissions and other legislative agencies in accordance with the
policies established by the Joint Committee on Legislative Support Services and with reasonable
rules promulgated by the Legislative Printing Unit.”
The LPU may also provide emergency printing services to other State agencies subject to the
prior approval of the Department of Central Management Services. The LPU may make and
collect reasonable charges for these services and shall pay any amounts so collected into the
General Revenue Fund in the State Treasury (25 ILCS 130/9-2).
The Legislative Printing Unit is mandated to be governed by a bipartisan Board of twelve
members of the General Assembly. The appointed Board members as of June 30, 2011 were as
follows:
SENATE
Senator Kimberly Lightford
Senator Antonio Munoz
Senator Ira Silverstein
Senator Larry Bomke
Senator John Jones
Senator Carole Pankau
HOUSE
Rep. Mike McAuliffe
Rep. Sandra Pihos
Rep. Raymond Poe
Vacant
Vacant
Vacant
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
ANALYSIS OF OPERATIONS
For the Two Years Ended June 30, 2011
AUTHORITY
The Legislative Printing Unit is responsible for the designing and printing of a wide range of
materials. During legislative sessions, the LPU is responsible for the printing of the Senate and
House daily calendars, Senate and House final journals, budget amendments, the Legislative
Digest and publishing House journals to CD. For the legislative commissions, the LPU is
responsible for the printing of a wide range of materials including newsletters, annual reports,
informational books, audits, reports, stationery, envelopes, forms, business cards, etc. The LPU
has adopted rules for printing and follows strict adherence to the policy requiring no print job to
be performed that is political in content (such as campaign material), or private business items.
Other materials designed and printed by the LPU must also follow the printing rules. For
example, the LPU uses soybean inks manufactured in Illinois. They also use 50% recycled paper
with 50% post consumer waste content, of various colors and weights for the requests for the
members and legislative commissions.
PLANNING PROGRAM
The LPU’s short-term planning consists of completing an “Annual Narrative Statement on
Specific Programs” report each fiscal year. Any new legislation initiated by the LPU for
consideration by the General Assembly, along with applicable cost factors, are identified.
Recently enacted State and federal laws, executive orders, court orders, State or federal
regulations, or newly mandated changes in organizational structure or operational
responsibilities, etc. that will have an impact on the LPU’s budget are reported. A notation is
also made of implementation plans including dates and cost factors for expansions in areas such
as equipment and electronic data processing. Short-term planning also consists of annual budget
requests which are submitted to the General Assembly (JCLSS – Joint Committee on Legislative
Support Services) for approval.
The LPU’s long-term goal is to accomplish the ongoing requests of the General Assembly,
committees, commission, and legislative agencies in a cost-effective manner without diminishing
the quality of printing products.
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STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
AVERAGE NUMBER OF EMPLOYEES
For the Fiscal Years Ended June 30,
AVERAGE NUMBER OF EMPLOYEES
The following table, prepared from Agency records, presents the average number of employees,
by function, for the Fiscal Years ended June 30,
Position 2011 2010 2009
Administration 4 4 5
Layout Department 4 4 4
Printing Department 19 20 21
Total average full-time employees 27 28 30
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The following operating statistics were prepared from Agency records by fiscal year:
2011 2010 2009
Jobs Completed 3,159 2,846 3,526
Member 9,352,323 14,682,946 17,194,445
Support Staffs 551,705 609,060 1,203,005
Legislative
Printing Unit 3,891,820 2,388,391 4,899,000
Legislative
Agencies 2,743,124 2,461,076 4,398,346
Total all
Sheets 16,538,972 20,141,473 27,694,796
Note: Sheets refers to the numbers of sheets of paper going through the printing process.
STATE OF ILLINOIS
LEGISLATIVE PRINTING UNIT
SERVICE EFFORTS AND ACCOMPLISHMENTS
(NOT EXAMINED)
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