STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
TABLE OF CONTENTS
Page
Agency Officials ..........................................................................................................................1
Management Assertion Letter ...................................................................................................2
Compliance Report
Summary ...........................................................................................................................4
Accountants’ Report
Independent Accountants’ Report on State Compliance, on Internal
Control Over Compliance, and on Supplementary Information for
State Compliance Purposes .....................................................................................5
Status of Management Audit of Exemptions Granted by the Civil Service
Commission ...................................................................................................................8
Supplementary Information for State Compliance Purposes
Summary .........................................................................................................................14
Fiscal Schedules and Analysis
Schedule of Appropriations, Expenditures and Lapsed Balances ...........................15
Comparative Schedule of Net Appropriations, Expenditures and
Lapsed Balances.....................................................................................................17
Schedule of Changes in State Property .....................................................................18
Comparative Schedule of Cash Receipts and Reconciliation of Cash
Receipts to Deposits Remitted to the Comptroller ................................................19
Analysis of Significant Variations in Expenditures ..................................................20
Analysis of Significant Variations in Receipts .........................................................21
Analysis of Significant Lapse Period Spending........................................................22
Analysis of Operations
Agency Functions and Planning Program.................................................................23
Average Number of Employees ................................................................................24
Service Efforts and Accomplishments (Not Examined) ...........................................25
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
AGENCY OFFICIALS
CIVIL SERVICE COMMISSION
Chairman Chris Kolker
Commissioner Ares G. Dalianis
Commissioner Raymond W. Ewell
Commissioner Barbara J. Peterson
Commissioner Betty Bukraba
Executive Director Daniel Stralka
Assistant Director Andrew Barris
Commission offices are located at:
400 West Monroe Street, Suite 306
Springfield, Illinois 62704
160 North LaSalle, Suite S-901
Chicago, Illinois 60601
11
22
Daniel Stralka
EXECUTIVE DIRECTOR
State of Illinois
CIVIL SERVICE COMMISSION
400 W. Monroe Street, Suite 306
Springfield, IL 62704-1801
PHONE (217) 782-7373
Chris Kolker
CHAIRMAN
FAX (217) 524-3706
TrY (888) 261-2819
www.icsc.il.gov
October 17. 20 II
COMMISSIONERS
Raymond W. Ewell
Barbara J. Pet erson
Betty A. Bukraba
Ares G. Dalianis
Honorable William G. Holland
Auditor General
State of Illinois
Sir:
We are responsible for the identification of, and compliance with, all aspects of laws,
regulations, contracts, or grants that could have a material effect on the operations of the Illinois
Civil Service Commission. We are responsible for and we have established and maintained an
effective system of, internal controls over compliance requirements. We have performed an
evaluation of the Illinois Civil Service Commission's compliance with the following assertions during
the two-year period ended June 30, 201 1. Based on this evaluation, we assert that during the
years ended June 30, 2010 and June 30, 201 1, the Commission has materially complied with the
assertions below.
A. The Illinois Civil Service Commission has obligated, expended, received and used public
funds of the State in accordance with the purpose for which such funds have been
appropriated or otherwise authorized by law.
B. The Illinois Civil Service Commission has obligated, expended, received and used public
funds of the State in accordance with any limitations, restrictions, conditions or mandatory
directions imposed by law upon such obligation, expenditure, receipt or use.
C. The Illinois Civil Service Commission has complied, in all material respects, with applicable
laws and regulations, including the State uniform accounting system, in its financial and
fiscal operations.
D. State revenues and receipts collected by the Illinois Civil Service Commission are in
accordance with applicable laws and regulations and the accounting and recordkeeping
of such revenues and receipts is fair, accurate and in accordance with law.
E. Money or negotiable securities or similar assets handled by the Illinois Civil Service
Commission on behalf of the State or held in trust by the Illinois Civil Service
Commission have been properly and legally administered and the accounting and
recordkeeping relating thereto is proper, accurate, and in accordance with law.
33
Page2
(Brian Collins, Fiscal Officer)
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
COMPLIANCE REPORT
SUMMARY
The compliance testing performed during this examination was conducted in accordance
with Government Auditing Standards and in accordance with the Illinois State Auditing Act.
ACCOUNTANTS’ REPORT
The Independent Accountants’ Report on State Compliance, on Internal Control Over
Compliance and on Supplementary Information for State Compliance Purposes does not contain
scope limitations, disclaimers, or other significant non-standard language.
SUMMARY OF FINDINGS
Number of This Report Prior Report
Findings 0 0
Repeated findings 0 0
Prior recommendations implemented
or not repeated 0 0
SCHEDULE OF FINDINGS
The Civil Service Commission did not have any current or prior year findings.
EXIT CONFERENCE
The Civil Service Commission waived having an exit conference.
44
SPRINGFIELD OFFICE:
ILES PARK PLAZA
740 EAST ASH • 6:?.703-3 154
PHONE: :?. 17178:?.·6046
FAX: :?. 171785-8:?.2:?. • TTY: 888/26 1-2887
CHICAGO OFFICE:
MICHAEL A . BILA NDIC BLDG. • SUITE S-900
160 NORTH LASALLE • 60601 · 31 03
PHONE: 312/8 14 -4000
OFFICE O F THE AUDITOR G E N ERAL
WILLIAM G. HOLLAND
FAX: 3 I 2/8 14 ·4006
INDEPENDENT ACCOUNTANTS' REPORT ON STATE COMPLIANCE.
ON INTERNAL CONTROL OVER COMPLIANCE. AND ON
SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
Honorable William G. Holland
Auditor General
State of Illinois
Compliance
We have examined the Illinois Civil Service Commission·s compliance with the requirements
listed below, as more fully described in the Audit Guide for Financial Audits and Compliance
Attestation Engagements of Illinois State Agencies (Audit Guide) as adopted by the Auditor
General, during the two years ended June 30, 20 II . The management of the Illinois Civil
Service Commission is responsible lor compliance with these requiremen ts. Our responsibi lity
is to express an opinion on the Ill inois Civil Service Commission's compl iance based on our
examination.
A. The Illinois Civi l Service Commission has obligated, expended. received, and used public
funds of the State in accordance with the purpose for which such funds have been
appropriated or otherwise authori zed by law.
B. The Illinois Civil Serv_ice Commission h_as ob li gat~d , _expended , re~e i yed , and us~9 public
funds of the State m accordance with any limitatiOns, restnctions, conditiOns or
mandatory directions imposed by law upon such obli gation, expenditure, receipt or use.
C. The Illinois Civil Service Commission has complied, in all material respects, with
applicable laws and regul ations, including the State uni form accounting system, in its
financial and fi scal operations.
D. State revenues and recei,Jts collected by the Illinois Civil Service Commission are in
accord ance with appl icab c laws and regulations and the accounting and recordkeeping of
such revenues and receipts is fair, accurate and in accordance with law.
E. Money or negotiable secunt1es or similar assets handled by the Illinois Civil Service
Commission on behalf of the State or held in trust by the Illinois Civil Service
Commission have been properly and legally administered and the accounting and
recordkeeping relating thereto is proper, accurate, and in accordance with law.
We conducted our examination in accordance with attestation standards established by the
American Institute of Certified Public Accountants; the standards applicable to attestation
engagements contained in Government Auditing Standards issued by the Comptroller General of
the United States; the Illinoi s State Auditing Act (Act); and the Audit Guide as adopted by the
INTERNET ADDRESS: AUDITOR@MAIL.STATE. IL.US
RECYCLED PAPER · SOYB EAN INKS
5
Auditor General pursuant to the Act; and, accordingly, included examining, on a test basis,
evidence about the Illinois Civil Service Commission's compliance with those requirements
listed in the first paragraph of this report and performing such other procedures as we considered
necessary in the circumstances. We believe that our examination provides a reasonable basis for
our opinion. Our examination does not provide a legal determination on the Illinois Civil
Service Commission's compliance with specified requirements.
In our opinion, the Illinois Civil Service Commission complied, in all material respects, with the
compliance requirements listed in the first paragraph of this report during the two years ended
June 30, 2011.
Internal Control
Management of the Illinois Civil Service Commission is responsible for establishing and
maintaining effective internal control over compliance with the requirements listed in the first
paragraph of this report. In planning and performing our examination, we considered the Illinois
Civil Service Commission's internal control over compliance with the requirements listed in the
first paragraph of this report as a basis for designing our examination procedures for the purpose
of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with the Audit Guide, issued by the Illinois Office of the Auditor
General, but not for the purpose of expressing an opinion on the effectiveness of internal control
over compliance. Accordingly, we do not express an opinion on the effectiveness of the Illinois
Civil Service Commission's internal control over compliance.
A deficiency in an entity's internal control over compliance exists when the design or operation
of a control over compliance does not allow management or employees, in the normal course of
performing their assigned functions, to prevent, or detect and correct, noncompliance with the
requirements listed in the first paragraph of this report on a timely basis. A material weakness in
an entity's internal control over compliance is a deficiency, or combination of deficiencies, in
internal control over compliance, such that there is a reasonable possibility that material
noncompliance with a requirement listed in the first paragraph of this report will not be
prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal
control over compliance that might be deficiencies, significant deficiencies, or material
weaknesses. We did not identify any deficiencies in internal control over compliance that we
consider to be material weaknesses, as defined above.
As required by the Audit Guide, immaterial findings excluded from this report have been reported
in a separate letter.
Our examination was conducted for the purpose of forming an opinion on compliance with the
requirements listed in the first paragraph of this report. The accompanying supplementary
information as listed in the table of contents as Supplementary Information for State Compliance
Purposes is presented for purposes of additional analysis. We have applied certain limited
procedures as prescribed by the Audit Guide as adopted by the Auditor General to the 2011 and
6
the 20 I 0 Supplementary Information for State Compliance Purposes, except for the Service
Efforts and Accomplishments on which we did not perform any procedures. However, we do
not express an opinion on the supplementary information.
We have not appl ied procedures to the 2009 Supplementary Information for State Compliance
Purposes, and accordingly, we do not express an opinion thereon.
This report is intended solely for the information and use of the Auditor General, the General
Assembly, the Legislative Audit Commission, the Governor, agency management, and the
Illinois Civil Service Commission and is not intended to be and should not be used by anyone
other than these specified parties.
-2<3~~~
BRUCE L. BULLARD, CPA
Director of Financial and Compliance Audits
October 17, 20 I I
7
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
Exemptions Granted by the Civil Service Commission
House Resolution Number 140 directed the Auditor General to conduct an audit of exemptions
granted by the Civil Service Commission pursuant to its authority under item (3) of subsection
(d) of Section 4 of the Personnel Code. The audit released in June 2010 contained six
recommendations.
We followed up with the Commission to
determine if the recommendations had been
implemented. We determined that four
recommendations were implemented, one
recommendation was partially implemented,
and one recommendation was not
implemented. (See Exhibit 1)
For the recommendation that is partially
implemented, the Commission is in the
process of creating a document that, once
completed, will fully implement the
recommendation. For the recommendation
that is not implemented, the Commission
stated that the size of its staff precludes it
from being able to participate in a formal
program with CMS that would implement
the recommendation.
The following contains a brief synopsis of
each finding from the audit and the status of the recommendations.
Recommendation 1 – Meeting Administrative Rule Requirements
Synopsis of Finding:
For 20 of the 50 positions (40%) in our sample, the granting of exemptions was not consistent
with the administrative rule requirements. While the Personnel Code allows the Commission to
use its judgment in awarding exemptions, the administrative rules in place during the audit
period specified that before a position shall qualify for exemption, the position shall be directly
responsible to one of seven reporting options.
Exhibit 1
SUMMARY OF RECOMMENDATIONS
Recommendations
Implemented?
Yes Partially No
Meeting Administrative
Rule Requirements X
Documenting Precedents X
Monitoring Approved
Positions X
Tracking Abolished
Positions X
Positions Not Needed X
Positions Not Meeting
Statute/Rule Requirements X
Total 4 1 1
8
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
In the opinion of Commission staff, beginning with the first exemptions approved in 1958, the
Commission has approved positions that do not meet the reporting requirements in the
administrative rules. In 1965, the meeting minutes reflect a discussion of a proposed exemption
and the impact of the requirements outlined in the rules: “…although the Commission staff is
bound to review all principal policy exemptions in terms of the criteria, the Commission has not
adopted the criteria and is not bound by it.” Commission staff stated that the Commission has
never considered itself bound by the administrative rules and considers the rules to be guidelines
for its staff and agencies. Staff further stated that the Commission’s actions over the 50 + year
period since the rules were first established support that conclusion. If, in the Commission’s
collective judgment, a position meets the criteria set forth in the statute, staff believes the
Commission is obligated to approve it regardless of any self-imposed non-statutory criteria.
Recommendation:
The Civil Service Commission should ensure that positions approved for exemption meet all of
the requirements outlined in the administrative rules.
Status:
Implemented - The Commission proposed new administrative rules which were initially
published in the Illinois Register on April 10, 2009, and were adopted effective March 3, 2010.
The new rules substantially change the requirements to qualify for an exemption. The new rules
eliminated the specific reporting requirements and now, similar to the Personnel Code, allow the
Commission to exercise its judgment when determining whether a position qualifies for
exemption.
Recommendation 2 – Documenting Precedents
Synopsis of Finding:
Over the years, the Commission has established various precedents for approving exempt
positions even though the positions do not meet the requirements for exempt status. The
established precedents are informal and are not documented in Commission policy. Commission
officials noted that the Commission may look at past precedent but that every position up for
approval is unique and is considered on its own merits.
Although not documented in a policy, the Commission appears to be aware of its past actions
and tries to remain consistent with those past actions. Documenting the Commission’s past
precedent would assist agencies submitting exemption requests and would help ensure
consistency in granting exemptions.
9
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
Recommendation:
The Civil Service Commission should examine its past decisions and document any precedents
that have been established. This could include the factors considered by the Commission when
the precedents were established and when approving positions based on these precedents.
Status:
Partially Implemented - The depth of information provided in the meeting minutes has increased
over the years so that the minutes reflect significant detail as to the Commission Staff’s analysis
and any responses by the agency. The Commission also indicated that they are in the process of
creating a Historical Notes document which captures information about significant decisions in
this area gleaned from reviewing decades worth of Commission minutes. Once this is
completed, the recommendation will be fully implemented.
Recommendation 3 – Monitoring Approved Positions
Synopsis of Finding:
Once a position is approved for exempt status, neither the Commission nor CMS monitors the
exempt position to ensure that the duties being performed match the job description. As
specified in statute, the Commission approves positions for exemption based on whether the
positions involve either principal administrative responsibility for the determination of policy or
principal administrative responsibility for the way in which policies are carried out. Job
descriptions could be tailored to meet this broad definition.
When asked, Commission officials stated that they are unable to perform this monitoring due to a
lack of manpower. The Commission employs only four full time staff – an Executive Director,
an Assistant Executive Director, a fiscal officer, and an administrative/clerical staff person.
CMS officials also stated that they do not monitor the duties being performed in the exempt
positions.
While not specifically required by statute or the administrative rules, monitoring positions would
help ensure that the duties performed match the job descriptions and are being used as presented
at the time of approval. Monitoring could include periodically sampling positions identified by
the Commission. These positions could include, for example, ones where the Commission had
questions during the approval process about the duties being performed.
10
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
Recommendation:
The Civil Service Commission should work with CMS to monitor exempt positions to ensure that
duties being performed match the job description and are being used as presented at the time of
approval.
Status:
Not Implemented - The Commission stated that the size of its staff precludes it from being able
to participate in any formal program with CMS to implement the recommendation. The
Commission does feel, however, that monitoring does occur in an informal manner as
information on positions comes to the attention of the Commission.
Recommendation 4 – Tracking Abolished Positions
Synopsis of Finding:
In addition to rescinding positions, another way to reduce the number of exempt positions is to
abolish the position. Positions are abolished by CMS, not by the Commission. Positions can be
abolished at the request of an agency or CMS also has the authority to initiate abolishments as
deemed necessary. Positions are abolished for a number of reasons including having overlapping
duties with other positions, temporary positions created for a limited duration, and
reorganizations within agencies. For all positions that are currently exempt, CMS is required to
notify the Commission of any changes to those positions.
The Commission, however, does not specifically track the number of exempt positions that were
abolished during the year. While not an action of the Commission, the number of exempt
positions abolished would be useful information to the users of the annual report.
Recommendation:
The Civil Service Commission should track the number of exempt positions that were abolished,
as reported to it by CMS, and report this information in its annual report.
Status:
Implemented - The two most recent annual reports of the Commission contain information on
abolished positions.
11
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
Recommendation 5 – Examining Positions Not Needed
Synopsis of Finding:
Our agency survey asked, related to vacant positions, if the position was still vacant, whether the
position was needed. Agencies indicated that 13 of the 95 vacant positions were not needed and
two additional positions were at a facility pending closure. Most agencies responded that the
positions were needed. One reason given by several agencies is that the positions were vacant
due to budgetary constraints.
In addition to the 15 vacant positions, agencies noted that other positions were not needed. For
seven other positions, agencies noted that positions were being abolished or would be abolished
once the positions were vacant. The Commission should look at all of these positions to
determine if their exempt status should be rescinded.
Recommendation:
The Civil Service Commission should examine positions from our survey where agencies
indicated that the positions were no longer needed or that were going to be abolished to
determine if their exempt status should be rescinded.
Status:
Implemented - After receipt of the survey results, the Commission worked with CMS and the
affected agencies to determine if these positions were still needed (some were) or were going to
be abolished. The positions the agencies were unable to establish were still needed, were either
abolished or had their exempt status rescinded.
Recommendation 6 – Examining Positions That Do Not
Meet Statute/Administrative Rule Requirements
Synopsis of Finding:
The agency survey also asked whether the exempt position continued to meet the requirements
for exempt status as outlined in the Personnel Code and the administrative rules.
Agencies responded that 28 of the 840 positions failed to meet the statutory (Personnel Code)
requirements, the administrative rule requirements, or both. Fifteen of these positions have since
been abolished, are in the process of being abolished, or had their exempt status rescinded by the
Commission. However, the remaining 13 positions continue as 4d(3) exempt positions even
though they do not meet the requirements for exempt status as self-reported by the agencies. In
addition to the 28 positions, agencies also noted that the question was not applicable for an
additional 29 positions mainly because the positions had been abolished or rescinded. However,
two of these positions remain as active positions.
12
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
STATUS OF MANAGEMENT AUDIT OF EXEMPTIONS
GRANTED BY THE CIVIL SERVICE COMMISSION
For the Two Years Ended June 30, 2011
Recommendation:
The Civil Service Commission should examine positions from our survey where agencies
indicated that the positions did not meet the statutory or administrative rule requirements for
exempt status to determine if their exempt status should be rescinded.
Status:
Implemented - After receipt of the survey results, the Commission worked with CMS and the
affected agencies to determine if these positions still met the requirements for exempt status.
The positions the agencies were unable to establish still met the requirements for exempt status,
were either abolished or had their exempt status rescinded.
13
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
SUPPLEMENTARY INFORMATION FOR STATE COMPLIANCE PURPOSES
SUMMARY
Supplementary Information for State Compliance Purposes presented in this section of
the report includes the following:
Fiscal Schedules and Analysis:
Schedule of Appropriations, Expenditures and Lapsed Balances
Comparative Schedule of Net Appropriations, Expenditures and Lapsed Balances
Schedule of Changes in State Property
Comparative Schedule of Cash Receipts and Reconciliation of Cash Receipts to Deposits
Remitted to the Comptroller
Analysis of Significant Variations in Expenditures
Analysis of Significant Variations in Receipts
Analysis of Significant Lapse Period Spending
Analysis of Operations:
Agency Functions and Planning Program
Average Number of Employees
Service Efforts and Accomplishments (Not Examined)
The accountants’ report that covers the Supplementary Information for State Compliance
Purposes presented in the Compliance Report Section states the accountants have applied certain
limited procedures as prescribed by the Audit Guide as adopted by the Auditor General, except
for information on the Service Efforts and Accomplishments, on which they did not perform any
procedures. However, the accountants do not express an opinion on the supplementary
information.
1144
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
For the Fiscal Year Ended June 30, 2011
Approximate Approximate
Lapse Period Total Approximate
Expenditures Expenditures Balances
P.A. 96-0956 Expenditures July 1 to 14 Months Ended Lapsed
Appropriations Through June 30 August 31 August 31 August 31
General Revenue Fund - 001
Lump Sums for Operational Expenses 369,200 329,922 10,363 340,285 28,915
Total Fiscal Year 2011 $ 369,200 $ 329,922 $ 10,363 $ 340,285 $ 28,915
Note: Appropriations, expenditures, and lapsed balances were obtained from Commission records and have been reconciled to records of the State
Comptroller. Expenditure amounts are vouchers approved for payment by the Commission and submitted to the State Comptroller for payment to
the vendor. Approximate lapse period expenditures do not include interest payments approved for payment by the Commission and submitted to
the Comptroller for payment after August.
15
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
SCHEDULE OF APPROPRIATIONS, EXPENDITURES AND LAPSED BALANCES
For the Fiscal Year Ended June 30, 2010
Lapse Period Total
Expenditures Expenditures Balances
P.A. 96-0042 Expenditures July 1 to 18 Months Ended Lapsed
Appropriations through June 30 December 31 December 31 December 31
General Revenue Fund - 001
Personal Services $ 260,400 $ 233,283 $ 1 6,314 $ 249,597 $ 10,803
Contributions to Social Security 20,000 16,565 1,215 17,780 2,220
Lump Sums for Operational Expenses 108,250 85,646 3,341 88,987 19,263
Total Fiscal Year 2010 $ 388,650 $ 335,494 $ 2 0,870 $ 356,364 $ 32,286
Note: Appropriations, expenditures, and lapsed balances were obtained from Commission records and have been reconciled to records of the State
Comptroller.
16
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPARATIVE SCHEDULE OF NET APPROPRIATIONS,
EXPENDITURES AND LAPSED BALANCES
For the Fiscal Years Ended June 30,
Fiscal Year
2011 2010 2009
General Revenue Fund - 001 P.A. 96-0956 P.A. 96-0042 P.A. 95-0732
Appropriations $ 369,200 $ 3 88,650 $ 4 56,453
Expenditures
Personal Services 249,597 265,881
State Contributions to State
Employees' Retirement System 56,005
Contribution to Social Security 17,780 18,850
Contractual Services 65,763
Travel 20,732
Commodities 1,652
Printing 989
Equipment 103
Telecommunications Services 3,688
Lump Sums for Operational Expenses 340,285 88,987
Total Expenditures 340,285 356,364 433,663
Lapsed Balances $ 28,915 $ 3 2,286 $ 2 2,790
State Officers' Salaries (1)
General Revenue Fund - 001
Appropriations $ 131,800 $ 1 31,800 $ 1 31,800
Expenditures
Chairman 29,006 30,404 30,404
Commission Members 96,624 101,280 101,280
Total Expenditures 125,630 131,684 131,684
Lapsed Balances $ 6,170 $ 1 16 $ 1 16
of the Comptroller.
(1) Note: State Officers' salaries are paid from the appropriation from the Office
1177
2011 2010
Beginning Balance, July 1, $ 5 0,405 $ 50,938
Additions 224 104
Deletions (299) -
Net Transfers - (637)
Ending Balance, June 30, $ 5 0,330 $ 50,405
Reports and reconciled to the Commission's records.
NOTE: This schedule was prepared from the Agency Report of State Property Quarterly
Fiscal Year
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
SCHEDULE OF CHANGES IN STATE PROPERTY
For the Two Years Ended June 30,
1188
2011 2010 2009
General Revenue Fund - 001
Reimbursement for Jury Duty / Recoveries $ 17 $ - $ 96
FOIA request copies 3 34 -
Prior Year Refunds - - 165
Total Receipts per Commission Records 20 34 261
Add: Deposits in Transit, Beginning of Year - - -
Less: Deposits in Transit, End of Year - - -
Deposits Recorded by the Comptroller $ 20 $ 34 $ 261
Fiscal Year
DEPOSITS REMITTED TO THE COMPTROLLER
For the Fiscal Years Ended June 30,
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
COMPARATIVE SCHEUDLE OF CASH RECEIPTS AND
RECONCILIATION OF CASH RECEIPTS TO
1199
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES
For the Two Years Ended June 30, 2011
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES BETWEEN FISCAL
YEARS 2010 AND 2009
General Revenue Fund - 001
State Contributions to State Employees’ Retirement System
The decrease of $56,005 in the State Contributions to State Employees’ Retirement System
was due to Public Act 96-0045, which did not require agencies to make the contribution
during Fiscal Year 2010 for employees paid out of the General Revenue Fund.
Lump Sums for Operational Expenses
For Fiscal Year 2010, the General Assembly changed the appropriation process for operating
expenses that were paid from the General Revenue Fund. The Civil Service Commission
received a lump sum appropriation for operational expenses, not including personal service
expenditures, rather than individual appropriations designated for specific purposes.
ANALYSIS OF SIGNIFICANT VARIATIONS IN EXPENDITURES BETWEEN FISCAL
YEARS 2011 AND 2010
General Revenue Fund - 001
Lump Sums for Operational Expenses
For Fiscal Year 2011, the General Assembly changed the appropriation process for operating
expenses that were paid from the General Revenue Fund. The Civil Service Commission
received a lump sum appropriation for operational expenses, including personal service
expenditures, rather than individual appropriations designated for specific purposes.
2200
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
ANALYSIS OF SIGNIFICANT VARIATIONS IN RECEIPTS
For the Two Years Ended June 30, 2011
There were no significant variations in receipts between fiscal years 2011, 2010 and 2009.
2211
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
ANALYSIS OF SIGNIFICANT LAPSE PERIOD SPENDING
For the Two Years Ended June 30, 2011
There were no significant expenditures made during Fiscal Year 2010 or Fiscal Year 2011 lapse
period.
2222
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
AGENCY FUNCTIONS AND PLANNING PROGRAM
For the Two Years Ended June 30, 2011
FUNCTIONS
The Civil Service Commission (Commission) is a 5-member body appointed by the Governor
with the advice of the Senate established by the Personnel Code. The Commission is an integral
part of the State of Illinois system of personnel administration based on merit principles and
scientific method. The Commission’s specific duties and powers are set forth by the Personnel
Code (20 ILCS 415/10).
The Commission’s main responsibility is to hear and determine employee appeals of discharges,
suspensions, transfers, allocations, layoffs and demotions. In addition, the Commission approves
exemptions from Jurisdiction B of the Personnel Code for those positions which, in the judgment
of the Commission, involve either principal administrative responsibility for the determination of
policy or the way in which policies are implemented. The Commission also approves or
disapproves proposed additions or amendments to the Personnel Rules or position classification
plan. The Commission has the authority to direct compliance in writing with the requirements of
the Personnel Code or Rules when a violation is found.
PLANNING PROGRAM
The Commission has established a five-year plan. The Executive Director of the Commission
monitors the plan on an on-going basis and reports to Commission members on a monthly basis.
Included in the current five-year plan are goals that have been developed in order to achieve the
objective stated in the Commission’s Mission Statement. The Commission’s current long-range
goals were established in fiscal year 2010. The long-range goals generally address two areas:
• Technology – The Commission will continue to expand its use of technology with
the introduction of its website. The introduction of updated Rules of Practice will
provide opportunities for agreeable parties to conduct more preliminary hearing
activities electronically.
• Procedures – The Commission will develop procedure manuals for the most
common activities to institutionalize Commission practices.
2233
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
AVERAGE NUMBER OF EMPLOYEES
For the Two Years Ended June 30, 2011
The following table, prepared from Commission records, presents the average number of
employees and average number of commissioners for the fiscal years ended June 30,
2011 2010 2009
Executive Director 1 1 1
Assistant Executive Director 1 1 1
Fiscal Officer 1 1 1
Administrative and Clerical 1 1 1
Total average full-time employees 4 4 4
Commissioners 5 5 5
2244
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
SERVICE EFFORTS AND ACCOMPLISHMENTS
For the Two Years Ended June 30, 2011
(Not Examined)
DECISIONS OF THE COMMISSION IN APPEALS
Actions by the Commission 2011 2010 2009
Appeals granted:
Employees reinstated with suspension 9 10 9
Employees reinstated with no suspension 2 1 3
Layoff appeal granted - - -
Suspension invalidated in part - - -
Rule violation appeal granted 2 2 1
Declaratory ruling granted - - 1
Totals 13 13 14
Appeals denied:
Discharge appeal denied 20 8 7
Position allocation denied - - 4
Layoff appeal denied 1 - -
Geographic transfer appeal denied - - -
Suspension appeal denied - 1 1
Rule violation appeal denied 3 4 -
Declaratory ruling - 1 -
Totals 24 14 12
Total substantive actions by the Commission 37 27 26
Appeals dismissed with no decision on the merits
Discharges 17 16 17
Demotions 1 - 1
Position allocations - - -
Layoff appeals 2 - -
Geographical transfers 2 6 1
Suspensions 4 1 -
Rule violations 4 4 1
Totals 30 27 20
Appeals pending at the end of the fiscal year 23 36 35
Total appeals closed or pending at the end of the fiscal year 90 90 81
Fiscal Year
2255
STATE OF ILLINOIS
CIVIL SERVICE COMMISSION
SERVICE EFFORTS AND ACCOMPLISHMENTS
For the Two Years Ended June 30, 2011
(Not Examined)
TECHNICAL ACTIONS BY THE COMMISSION
2011 2010 2009
Class specifications
Revisions not approved 1 - -
New classes approved 5 12 9
Revised classes approved 8 27 15
Abolished classes approved - - 6
Totals 14 39 30
4d(3) Exemptions
Exemption requests granted 52 30 30
Exemption requests denied 8 - 1
Exemptions rescinded1 18 46 -
Exemption rescissions denied 30 41 -
Exemption requests withdrawn - 4 8
Exemption positions abolished2 5 19 -
Totals 113 140 39
Total technical actions 127 179 69
1 For Fiscal Year 2010, three of the 46 rescissions were later retroactively reversed.
2 Beginning in Fiscal Year 2010, this statistic was added due to a recommendation from the
Management Audit of Exemptions Granted by the Civil Service Commission issued June 2010.
Fiscal Year
2266
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