Office of the Illinois State Treasurer
Judy Baar Topinka
Request for Proposals
Legal Document Management Software
February 7, 2003
I. Need for Product & Services:
The Legal Division for the Illinois State Treasurer’s Office is responsible for a number of duties,
including but not limited to, drafting contracts, drafting contract renewals and extensions,
drafting legislation, drafting legal memoranda, general correspondence, and maintaining
numerous legal files. The Treasurer’s Office is seeking to obtain a document management
software program to more efficiently organize and maintain documents. Along with a software
program, the Treasurer’s Office is seeking a vendor who will install the software and provide a
II. Project Term:
The project term shall entail the complete installation of the software on our network system and
introductory training to the software. There shall also be an annual maintenance program which
will provide technical support and product updates.
III. Contents of Responses:
Each response must contain the following:
A. A cover letter with the following information:
1. The name, address, e-mail address (if available) and telephone number of the person
or persons available for contact concerning your response and who is authorized to
make representations on behalf of you or your organization.
2. A statement indicating that, with the submission of your response, you understand
that you are making an offer to the Illinois State Treasurer which is binding from the
response opening date of February 7, 2003 until February 21, 2003.
3. A statement indicating your understanding of the Contractual Terms as set forth in
Section V and your agreement to these terms if you are awarded the services in this
B. Responses must be submitted in a sealed envelope or package bearing the title “State
Treasurer’s Request for Proposals for Legal Document Management Software.” The
package must include five copies of the response.