Illinois Documents

              Illinois Documents
July 2006
Jesse White, Secretary of State and State Librarian
Electronic Documents Initiative (EDI)
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Content in the Electronic Documents Initiative (www.iledi.org) continues to grow. Based on information provided in agency‐supplied metadata, EDI users can browse documents by subject, publisher (issuing agency), and title. Users may also search by keywords using a Web site search. Documents in the EDI Depository are available through all web‐based search engines.
Agencies are required to submit electronic copies of all public documents, both those distributed in a tangible format like print or CD and those “born” digital, according to Title 23, Part 3020.110 of the Administrative Code. The Illinois State Library will maintain the servers and provide long‐term accessibility for the documents. As agencies remove access to older documents from their Web sites, the documents will still be accessible via the depository.
Agencies are required to submit metadata with each electronic document. The Illinois State Library’s new Metadata Generator, which requires a login and password, provides an easy “fill in the blank” format for creating that metadata, and then uploading documents to the depository. Attendance at training is required to receive a login.
The EDI Depository and the revised Metadata Generator were developed by the Illinois State Library in conjunction with the Graduate School of Library and Information Science at the University of Illinois at Urbana‐Champaign. EDI was developed with the assistance of funds provided by the federal Institute of Museum and Library Services.
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Electronic Documents Initiative
Depositor Training in July!
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Using the Metadata Generator is not difficult, but you will need a one‐time training session to get started. The Illinois State Library will issue passwords only to persons who attend training.
Training is on a first‐come, first‐served basis, and there is limited seating. Training in July will be held on Wednesday, July 5, Friday, July 14, Monday, July 17, and Tuesday, July 25 in Room 502 of the Illinois State Library, 300 South Second Street, Springfield.