State of Illinois Illinois Criminal Justice Information Authority Compliance Examination

              Office of the Auditor General, Iles Park Plaza, 740 E. Ash St., Springfield, IL 62703 • Tel: 217-782-6046 or TTY 888-261-2887
This Report Digest and a Full Report are also available on the internet at www.auditor.illinois.gov
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended: June 30, 2011
Summary of Findings:
Total this examination:
Total last examination:
Repeated from last examination:
1
3
1
Release Date: March 6, 2012
SYNOPSIS
• The Illinois Criminal Justice Information Authority did not fully test its disaster contingency plan.
{Expenditures and Activity Measures are summarized on the reverse page.}ii
EXPENDITURE STATISTICS
Total Expenditures (All Funds)...............................
53,432,792$
58,949,486$
41,569,794$
OPERATIONS TOTAL..............................................
1,879,229$
1,801,220$
2,119,785$
% of Total Expenditures...........................................
3.5%
3.1%
5.1%
AWARDS AND GRANTS.........................................
51,553,563$
57,148,266$
39,450,009$
% of Total Expenditures............................................
96.5%
96.9%
94.9%
Total Receipts............................................................
45,033,118$
45,282,644$
84,327,910$
Average Number of Employees*.............................
63
62
55
SELECTED ACTIVITY MEASURES (Not Examined)
FY 2011
FY 2010
FY 2009
CRIME CONTROL, CRIME PREVENTION, and VICTIM ASSISTANCE
Operating Statistics
Grants opened...........................................................
221
433
461
Grants monitored......................................................
558
722
657
Technical assistance responses................................
**
12,827
13,212
Program/fiscal reports processed.............................
3,032
5,031
3,717
During Examination Period: Mr. Jack Cutrone
Currently: Mr. Jack Cutrone
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
COMPLIANCE EXAMINATION
For the Two Years Ended June 30, 2011
EXECUTIVE DIRECTOR
FY 2009
FY 2010
FY 2011
** In FY11, technical assistance responses were no longer tracked.
* Excludes contractual employees: FY11 - 9; FY10 - 6; and FY09 - 4iii
Authority did not fully test its disaster recovery plan
Authority agrees with auditors
FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS
LACK OF DISASTER CONTINGENCY PLAN
The Illinois Criminal Justice Information Authority (Authority) did not fully test its disaster contingency plan.
The primary mission of the Authority is to "improve the administration of justice by enhancing the information tools available to State and local criminal justice agencies and administrators." To accomplish this, the Authority maintains several essential computer systems. This finding has been repeated since 1987.
The Authority moved the majority of its computer processing environment as well as its backup systems to an off-site facility. A recovery test of the Authority’s new computing environment had not been performed. The Authority has not been able to execute a full test due to lack of available funding to purchase additional workstations, servers, and data circuits.
Tests of disaster recovery plans (and the associated documentation of the test results) verify that the plans, procedures and resources provide the capability to recover essential systems within the required timeframe. (Finding 1, pages 9-10)
Authority officials accepted the finding. (For previous Authority response, see Digest Footnote #1)
AUDITORS’ OPINION
Auditors conducted a compliance examination of the Illinois Criminal Justice Information Authority for the two years ended June 30, 2011 as required by the Illinois State Auditing Act. The Illinois Criminal Justice Information Authority has no funds that require an audit leading to an opinion on financial statements.
___________________________________
WILLIAM G. HOLLAND
Auditor General
WGH:JGR:rtiv
AUDITORS ASSIGNED
Our special assistant auditors were Bronner Professional Services.
DIGEST FOOTNOTES
#1 – LACK OF DISASTER CONTINGENCY PLAN – Previous Response
2009: The Authority accepts this finding and is currently working on completing the Disaster Recovery Plan.