Report Digest: Department of Transportation. Financial Audit for the year ended June 30, 2008

              REPORT DIGEST
REPORT DIGEST
DEPARTMENT OF
TRANSPORTATION
FINANCIAL AUDIT AND
COMPLIANCE
EXAMINATION
For the Year Ended:
June 30, 2008
Summary of Findings:
Total this audit 30
Total last audit 26
Repeated from last audit 21
Release Date:
June 4, 2009
State of Illinois
Office of the Auditor General
WILLIAM G. HOLLAND
AUDITOR GENERAL
To obtain a copy of the Report contact:
Office of the Auditor General
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703
(217) 782-6046 or TTY (888) 261-2887
This Report Digest and the Full Report are
also available on
the worldwide web at
http://www.auditor.illinois.gov
SYNOPSIS
The Department failed to pro-rate certain Federal receipts
between FY08 and FY09 for projects that had costs incurred
during both fiscal periods.
The Department did not follow their formal commodities
inventory policies or procedures in conducting the June 30,
2008 physical inventory.
The Department failed to maintain sufficient documentation
to substantiate its selection of contracted architect and
engineer consultants.
The Department failed to maintain adequate documentation
to substantiate the awarding of contracts for land acquisition
services related to highway construction projects.
The Department and local agencies were delinquent in
performing bridge inspections during FY08.
The Department did not maintain adequate documentation
of timely evaluation of land acquisition consultants and
Architect-Engineer (A-E) consultants, and did not maintain
adequate supporting documentation for a relocation
payment.
The Department did not have adequate controls over
tracking the costs and usage of State vehicles, the
assignment of State vehicles to employees, and its reporting
of vehicle accidents to DCMS.
The Department did not maintain supporting documentation
for payments made to recipients from the Comprehensive
Regional Planning Fund.
The Department did not maintain adequate documentation
in its procurement file, failed to post the appropriate
notification on the Illinois Procurement Bulletin, and did not
timely receive reports required by the contract.
{Expenditures and Activity Measures are summarized on the reverse page.}
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