Department of Transportation. Compliance Examination for the year ended June 30, 2009

              REPORT DIGEST
DEPARTMENT OF
TRANSPORTATION
FINANCIAL AUDIT AND
COMPLIANCE
EXAMINATION
For the Year Ended:
June 30, 2009
Summary of Findings:
Total this audit: 20
Total last audit: 30
Repeated from last audit: 14
Release Date:
May 11, 2010
State of Illinois
Office of the Auditor General
WILLIAM G. HOLLAND
AUDITOR GENERAL
To obtain a copy of the Report contact:
Office of the Auditor General
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703
(217) 782-6046 or TTY (888) 261-2887
This Report Digest and the Full Report
are also available on
the worldwide web at
http://www.auditor.illinois.gov
SYNOPSIS
 The Department’s year-end financial reporting to the
Illinois Office of the State Comptroller contained
weaknesses and inaccuracies.
 The Department maintained inaccurate commodities
inventory records for the year ended June 30, 2009.
 The Department did not accurately report capital assets
to the Illinois Office of the State Comptroller for fiscal
year 2009.
 The Department did not exercise adequate controls over
employee attendance to ensure employees’ work hours
and benefit time were properly recorded and
documented.
 The Department did not exercise adequate controls over
the employee use, accrual and documentation of
Equivalent Earned Time (EET) or overtime.
 The Department did not have adequate internal controls
over its personnel functions and policies.
 The Department did not comply with certain
requirements of an interagency agreement and an
Illinois Commerce Commission Order when
disbursing payments for a Grade Crossing Protection
Fund Project.
 The Department’s process to monitor interagency
agreements was inadequate.
 The Department did not have adequate controls to
prevent inappropriate payments to vendors.
{Expenditures and Activity Measures are summarized on the reverse page.}