EDI Depositor

              EDI — Electronic
Documents of Illinois
Now that EDI is a “program” and no
longer an “initiative,” EDI (formerly
Electronic Documents Initiative) now
stands for Electronic Documents of Illinois.
Visit EDI at http://iledi.org to access more
than 4,000 state publications. Click Issuing
Agency in the left column to see how
many state government entities have
deposited publications into this database.
Join other state agencies in making your
publications accessible through EDI.
Accessibility Standards —
Requirements and Resources
The Illinois Information Technology
Accessibility Act requires state agencies
and universities to ensure that their Web
sites, systems and other information
technologies are accessible to persons
with disabilities. The Act requires the
state to establish and follow specific,
functional accessibility standards and to
proactively address accessibility. For
more information, please visit
www.dhs.state.il.us.
We Are Your Library
The Illinois State Library is the library for
state government employees and
elected officials. For assistance with
your information needs, please contact:
Ask?Away virtual reference and other
online services at
finditillinois.org
or
Reference Desk: 217-782-7596
Jesse White • Secretary of State & State Librarian
MARCH 2008 EDI Depositor Training
March 20 & April 17 — 9-11:30 a.m.
Illinois State Library
5th-floor training room
Because of limited seating, training is on a first-come, first-served basis. If
you know of someone who should be trained to deposit state electronic
documents, please refer them to the Continuous Learning Opportunities site
at finditillinois.org to register. If the person who makes deposits for your
agency is changing, the new person with the responsibility should be trained.
For training outside of Springfield, please contact Connie Frankenfeld at
217-782-5432 or cfrankenfeld@ilsos.net.
EDI Depositor Tips
It’s easy to get behind in depositing documents, but it’s very important to stay
caught up in order to provide constituents up-to-date access to all your
agency publications. If you have questions or need help getting back to
depositing, please use the contact information at the end of this newsletter.
TIP ONE — Microsoft Word 2007 saves Word files with a “.docx” extension.
Some files have been uploaded in which the extension has been manually
changed to “.doc” instead of “.docx.” The correct file extension identifies
the type of file deposited. Disguising the file type makes the file more difficult
to manage. Please do not change the file extension in any way.
TIP TWO — Copying and pasting information from an electronic publication
into the metadata generator is encouraged. This not only saves time but also
avoids typing errors. Please do not copy and paste titles or descriptions
using all uppercase letters. Instead, copy and paste a title or description into
a word processing document by selecting “Change Case” from the Format
menu and choosing either Title Case or Lowercase. Then you may copy and
paste the information into the metadata generator.
Please send questions and concerns to:
Connie Frankenfeld, Digital Programs Librarian
Library Automation & Technology
Illinois State Library, Gwendolyn Brooks Building
300 S. Second St. • Springfield, IL 62701-1796
217-782-5432 • cfrankenfeld@ilsos.net ? Printed by authority of the State of Illinois. March 2008