EDI Depositor

              ___________________________________________________________________________________________________________
______________________________________________________________________________
EDI Depositor
September 2006
Jesse White, Secretary of State and State Librarian
Clean Data
_________________________________________________
Scrubbing data is a difficult and time‐consuming process. Please help us start with clean data and maintain that practice. It’s fairly simple. When you create a metadata record, put data in its designated field. If it’s in the correct field it can be found, maintained and used.
If you have questions on what belongs where, consult the Overview found in the Help Pages of the Metadata Generator, OR click on the blue question mark at the end of the descriptor of the field you’re entering. This will open a description of the field in a new window.
_________________________________________________
Agency Program
Section 1 Field N in the Metadata Record
_________________________________________________
What is an agency program? A program or project is supported and promoted by an agency, frequently as a public service. Most of the time, it is not an administrative unit in an organization. Examples include:
Bright Star sponsored by the Treasurer’s Office.
Circuit Breaker sponsored by the Dept. of Aging
Find‐It! Illinois sponsored by the Illinois State Library.
Keep Cool Illinois sponsored by the Governor’s Office.
If a document is issued in conjunction with a program, enter the name here. This field is not keyword indexed, nor is it included in the browse list by Issuing Agency in iledi.org. If you want a future user to be able to retrieve this document by program name, enter the name of the program in keywords, Section 1. B.
_________________________________________________
Another Source of Information Section 1 Field O in the Metadata Record
_________________________________________________
You can create a link in your metadata record to other sources of information on the same topic. You may choose to link to your home page or a section of your Web site.
For instance, if you are depositing a document from the Illinois State Board of Education you can enter ISBE’s home page. Another use is to reference documents on another state Web site related to information on your site.
The link to related information displays directly below the name of the issuing